Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers
contained within the Council Constitution do hereby approve:
 
·     
to Award the
Contract forReplacement of Basement Boiler
Plant at Clarendon Leisure Centre, as detailed in the table
below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Boiler Replacement 2023 at Clarendon Leisure
Centre

Name of Successful
Contractor

Seddon Construction Limited

Supplier Registration Number

(to be supplied by Corporate
Procurement)

03578140

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£252,777.70 (full project costs
£290,000)

Contract Duration

5 weeks

Contract Start Date

20/11/2023

Contract End Date

22/12/2023

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension
Period?

Choose an item.

Contact Officer (Name &
number)

Gary Bendle 07970 543761

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

Mini- competition

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

Consortium Procurement DPC – HVAC+R, Drainage
and Plumbing Services DPS, Category 13

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
The Reasons are: To replace the two boilers at
Clarendon Leisure Centre that are over twenty years old. These
boilers have needed some running and costly repairs over the last
two years and need replacing in case they fail
completely.
 
Options considered and rejected
were: None. All procedures are
in accordance with normal contractual standing orders.
 
Assessment of Risk:
Medium
Failure to undertake the works
could risk the closure of the leisure centre should the boilers
fail completely. The works will enable continued use of the
facility with modern boiler equipment.
 
The Source of Funding
is: SCC Leisure capital
programme 2023-24 (approved general unsupported
borrowing).
 
Legal Advice obtained: Supplied by: Tony Hatton 0161
219 6323.
When commissioning
contracts for the procurement of goods, services, or the execution
of works, the Council must comply with the Public Contracts
Regulations 2015 (PCR) and its own Contractual Standing Orders
(CSO’s), failing which a contract may be subject to legal
challenge from an aggrieved provider. The proposed award of the
contract follows a tender exercise by mini competition in
accordance with the Consortium Procurement DPC – HVAC+R,
Drainage and Plumbing Services DPS, Category 13.
 
The Council will need
to have followed the procedure set out in the framework agreement
for mini competition to ensure the procurement process is
compliant. Three companies from the framework suppliers submitted a
tender, and the bid has been evaluated on the most economically
advantageous tender basis in line with published procedures
resulting in the proposed award of the contract to Seddon
Construction Limited. The procurement procedures therefore appear
robust and compliant with the requirements of the Council’s
CSO’s and PCR.
 
Financial Advice
obtained: Submitted by:
Alison Woods, Commercial Finance Manager
Date: 16th
October 2023 
The cost of the
aforementioned boiler replacement works will be met from approved
unsupported borrowing in the SCC Leisure capital programme for
2023-24.  The works are programmed to be
delivered in the 2023-24 financial year and there is a provision of
£290,000 to fund:
·     
Tender costs of £252,777.70
·     
Additional costs - surveys, professional fees of
£37,222.30
 
The financial
implications of the proposed contract expenditure have been given
full consideration in respect of Innovate third party spend.
Capital expenditure code: E05379.
 
Procurement Advice obtained:
Supplied by:  Heather Stanton, Category
Manager ext 6241
The project has been
competitively tendered by means of a mini competition under the
Consortium Procurement DPC – HVAC+R, Drainage and Plumbing
Services DPS, Category 13, which complies with the Councils
Contractual Standing Orders and the Procurement Contract
Regulations.
 
The bid was evaluated
in line with the conditions of the Framework.
 
As part of the Council’s Innovate Programme enhanced
contract management and KPI’s will form part of this
contract.
 
HR Advice obtained:
N/A
 
Climate Change
Implications:
No
significant Climate Change implications in this project. All
projects are developed to meet or exceed current legislation and
requirements relating to energy efficiency and carbon reduction
targets. Projects are required to support the Council’s
objectives of becoming carbon neutral by 2038.
 
The works will be programmed to
minimise the traffic impact in the area.  Any waste materials will be removed and taken to a
transfer station for systematic sorting and recycling to ensure
minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to continue to deliver
social value outcomes.
 
The following documents have
been used to assist the decision process:
·     
Report to Procurement Board dated 8th
October 2023
 
Contact Officer: Gary Bendle
Telephone number: 07970 543761
 
This matter is not subject to
consideration by another Lead Member.
 
The appropriate Scrutiny
Committee to call-in the decision is the Growth and Prosperity
Scrutiny Panel and the Overview and Scrutiny Board.
 

Signed:     Cllr J
Youd         Dated:     8
November 2023.
           
     Lead
Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 9
November 2023
*          
This decision will come in force at 4.00 p.m. on 16 November
2023 unless it is called-in in
accordance with the Decision Making Process Rules.