Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      the variation of an extension of a contract that was originally called off through the STAR framework 3924: AGMA Civil & Structural Engineering Professional Services for the appointment of three project and programme managers to take a client lead on grant funded infrastructure projects. This will be for a period to 25.10.2024, as detailed in the table below:

Detail required

Answers

Contract Reference

01846493

Title/Description of Contracted Service/Supply/Project

Appointment of 3 project & programme managers

Name of Contractor

AECOM Ltd.

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Value of Contract Extension

£347,000

Per Annum (estimated average)

Existing Contract Term

01/11/2022

to

25/10/2023

Extension Period

30/10/2023

to

25/10/204

Contact Officer (Name & number)

Perry Twigg – 07966 316309

Lead Service Group

Place

Funding Source

Grant

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

?

Accredited Living Wage Employer

?

The reasons are:

• Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through Growth Deal, the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF), Active Travel Fund (ATF) and City Region Sustainable Transport Settlement (CRSTS).

• The City Council’s Regeneration Team has insufficient resource to adequately prepare the necessary business cases, project manage TfGM governance and the project procurement process associated with the funding requirements.

Options considered and rejected were:

• Consideration was given to seeking suitable resource from within the Council’s technical services team.  However, this was discounted on the basis that technical services already have inadequate resource to deliver projects in their programme of work and are currently using external consultants to support the delivery of the capital programme. 

Assessment of risk:

• The significant risk is that without the extension of the resource, the Council does not have the ability to progress/deliver the infrastructure projects against which it has already secured funding. 

The source of funding is:

·         The City Council will cash flow the costs and claim in arrears, on a staged basis, from the grant funding body at the Greater Manchester Combined Authority (GMCA).

Legal advice obtained from Tony Hatton – 31/07/2023

Financial advice obtained from Grace Rogerson – Senior Accountant – 26/07/2023

Procurement advice obtained from Christine Flisk – 26/07/2023

HR advice obtained from Steve Hulme, Strategic HR Manager – 31/07/2023

Climate change implications obtained from Mike Hemingway, Principal Officer Climate Change – 31/07/2023

Documents used:

The following documents have been used to assist the decision process:

·      Report of the Executive Director for Place 23 August 2023 – Approval for the further extension of Salford City Council Contracts that were originally called offthrough the STAR framework 3924: AGMA Civil & Structural EngineeringProfessional Services for the appointment of 3 project and programme managers to take a client lead on grant funded infrastructure projects.

Contact details:

Contact Officer: Perry Twigg         

Telephone number:07966 316309

Please delete from the bullets below any which are not relevant:

·      This matter is not subject to consideration by another Lead Member.

·      The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

Signed:      Cllr Youd           Dated:   23 August 2023.

                Lead Member

FOR DEMOCRATIC SERVICES USE ONLY

*           This decision was published on 25 August 2023

*           This decision will come in force at 4.00 p.m. on 4 September 2023 unless it is called-in in accordance with the Decision Making Process Rules.