Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      to award the contract for the Ordsall Chord Riverside Footpath Improvements, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Ordsall Chord Riverside Footpath Improvements

Name of Successful Contractor

Landscape Engineering Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

04049863

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£ 151,869.48

Overall scheme value

£ 187,195.27 / full project

(inclusive of associated supervision fees & risk allowance)

Contract Duration

13 weeks

Contract Start Date

04/09/2023

Contract End Date

04/12/2023

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Nilima Misra, Perry Twigg

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

SCC Technical and Highways Works Framework – Lot 6 – Landscaping and Associated Services

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

EC: Committed to sign Charter

EC: Accredited Living Wage Employer

The Reasons are:

·         Following a fair and transparent open tender process the recommendation is to award the contract to the above contractor, Landscape Engineering Ltd. The overall response across quality, price and social value was of a sufficient standard to award. The quality and price scores demonstrate a supplier with the relevant skills and experience to deliver this scheme within the allocated budget.

·         To allow the Council’s Technical Services team to undertake appropriate supervision and management of the contract works.

·         To ensure that there is adequate risk provision and mitigate against construction phase risk.

Options considered and rejected were: Not to award the contract.

The project forms part of the package of schemes that constitute a network of traffic free routes in City Centre Salford and had received MCF support for its development phase.

Not awarding the contract would cause a severe delay in the delivery of the scheme. This project has received significant public and political interest in recent months with much anticipation to see this small section of the riverside made safe and finally opened up.

Assessment of Risk: LOW

·         Funding is available from the Regen Capital Programme 2023/24

·         The council’s Technical Services (Engineering and Landscape Design, Structures, Lighting) teams are experienced in the design of schemes of this nature.

·         The contractor is on the council’s existing Framework and has a successful track record of delivering schemes of this nature on behalf of the City Council.

The source of funding is SCC Regen Capital Programme 2023/24

Legal Advice obtained. Yes – from the Shared Legal Service

Financial Advice obtained: Yes – from Alison Woods, Commercial Finance Manager

Procurement Advice obtained: Yes – from Daniel Cunliffe, Procurement Officer 

HR Advice obtained – N/A

Climate Change Implications obtained: Yes

The following documents have been used to assist the decision process.

• Report to Procurement Board dated 23rd August 2023

Contact Officers:              Nilima Misra

                                            Perry Twigg      Tel. 07966 316309  

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel

Signed:        Cllr Youd         Dated:    23 August 2023.

                 Lead Member

FOR DEMOCRATIC SERVICES USE ONLY

*           This decision was published on 25 August 2023

*           This decision will come in force at 4.00 p.m. on 4 September 2023 unless it is called-in in accordance with the Decision Making Process Rules.