Content

Salford City Council
– Record of Decision
 
I, Councillor Jack Youd, Lead
Member for Finance and Support Services and Chair of the
Procurement Board, in exercise of the powers contained within the
Council Constitution, subject to
the successful tenderer confirming they are certified by the Living
wage Foundation as an Accredited Living Wage Employer, or if not,
will commit to securing such accreditation as soon as practicable,
do hereby approve:
 
·     
to award a contract to provide an Information, Advice and Guidance
Service to support Jewish residents' living in Salford, Bury and
Manchester.
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

IAG Service to support Jewish residents living in
Salford, Bury and Manchester

Name of Successful
Contractor

The Jewel Foundation

Supplier Registration Number

(to be supplied by Corporate
Procurement)

10677798

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£125,000 full project

Contract Duration

24 months

Contract Start Date

01/07/2023

Contract End Date

30/06/2025

Optional Extension Period 1

12 months

Optional Extension Period 2

N/a

Who will approve each Extension
Period?

Strategic Director (extension <
£150k)

Contact Officer (Name &
number)

David Timperley, 0161 793 2533

Lead Service Group

People Services

How the contract was procured?

(to be supplied by
procurement)

Open Competition

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment
Charter

 
 

EC: Committed to sign up to charter

X

EC: Accredited Living Wage Employer

X

 
The Reasons
are:
Following a
fair and transparent open tender process the recommendation is to
award the contract to the above tenderer, The Jewel Foundation
(Tenderer 1). The overall response across quality, price and social
value was of a sufficient standard to award. The quality and price
scores demonstrate a provider with the relevant skills and
experience to run a high-quality Information, Advice and Guidance
(IAG) service to support Jewish residents within the allocated
budget.
 
Options considered
and rejected were
Delivering an IAG
service to support Jewish residents in-house was considered and
rejected. This is specialist service requiring specific experience
and expertise. As mentioned, the community are not confident in
accessing opportunities independently and are often worried about
their individual and culture needs being misunderstood. As such
residents rely on trusted community-based organisations for
support.
 
Delivering the service in-house across three LAs
would not be the most cost effective or efficient method of
delivery for Salford, Bury or Manchester. On this basis a
competitive open tender exercise was deemed to be the best option
for delivering a quality service and ensuring required outcomes are
achieved for residents.
 
Assessment of
risk
A clear
delivery plan and timeline is in place to mobilise and implement
this new Information, Advice and Guidance service. The recommended
delivery provider (The Jewel Foundation) is the incumbent and as
such has appropriately qualified and skilled staff in place and
suitable premises to provide the service from the specified
commencement date, 1 July 2023.
 
The risk of
delaying the proposal is staff retention and stability. If there is
a sense of uncertainty regarding the future of the service beyond
June 2023, then staff will understandably start to look for
alternative employment. Any delay in the award will impact on the
allotted timeframe to deliver the service and provide the necessary
support to the proposed 450 participants. This could also
potentially create a gap in service provision.
 
The source of
funding is:

The proposed service will be tendered within
indicative Skills and Work programme
Budgets,
£20k from the core budget and £10k from the Place
Skills & Work budget. The remainder of the joint commissioned
contract is confirmed to be paid by Bury Council and Manchester
City Council. Legal have been instructed by commissioners to
prepare an MoU or inter-authority agreement between Salford, Bury
and Manchester, to set out the position between the
parties.
 
The maximum
annual budget for the proposed joint service with Salford, Bury and
Manchester is £62,500:

·     
Salford City Council £30,000 p/a

·     
Bury Council £22,500 p/a

·     
Manchester City Council £10,000 p/a
 
The total budget for
the 2 years is £125,000, plus an optional 1year extension at
a cost of £62,500.

 
Legal Advice
obtained – Yes from
Tony Hatton
– Shared Legal Services
 
Financial Advice
obtained – Yes from
Natalie Birchall – Interim Finance Manager
 
Procurement Advice
obtained – Yes from Emma Heyes – Corporate
Procurement
 
HR Advice obtained
N/A
 
Climate Change
Implications obtained – Yes from Mike Hemingway –
Environment Policy Team
 
The following
documents have been used to assist the decision process.
·     
Information, Advice & Guidance
Service to support Jewish residents’ living in Salford, Bury
and Manchester – Report to the Strategic Director for People
on 19th January 2023.
·     
Information, Advice & Guidance
Service to support Jewish residents’ living in Salford, Bury
and Manchester – Report to the Lead Member for Children and Young
People’s Services and the Executive Support Member for
Skills, Work and Business on 27th January
2023.
·     
Approval to go out to competition to
appoint a provider to deliver an Information, Advice & Guidance
Service to support Jewish residents’ living in Salford, Bury
and Manchester – Report of the Strategic Director of People
to Procurement Board on 15 February 2023.
·     
Approval to award a contract to provide
an Information, Advice & Guidance Service to support Jewish
residents’ living in Salford, Bury and Manchester
– Report to the
Executive Director for Children’s Services on 13th
April 2023
·     
Approval to award a contract to provide
an Information, Advice & Guidance Service to support Jewish
residents’ living in Salford, Bury and Manchester –
Report to the Lead Member for Children and Young People’s
Services and the Executive Support Member for Skills, Work and
Business on 20th April 2023
 
Contact Officers:
Dave Timperley (Skills and Work Commissioning
Manager)
Telephone number: 0161 793
2533
 
Alison Burnett (Head of Skills and Work)
Telephone number: 0161 793
2535
 
This matter is also
subject to consideration by the Lead Member for Children’s
Services and Place. The Lead Members have been consulted and
supportive of the proposed contract.
 
The appropriate
scrutiny panels to call-in the decision are the Children’s
Scrutiny Panel and the Community and Neighbourhoods Scrutiny
Panel
 

 
 
Signed: Councillor Jack Youd
 
Lead Member for Finance and Support Services and
Chair of Procurement Board           
   
Dated: 10 May 2023
 
 

 
*          
This decision was published on Thursday 11 May 2023
*          
This decision will come in force at 4.00 p.m. on Thursday 18 May 2023 unless it is called-in in
accordance with the Decision-Making Process Rules.