Decision

Salford City Council – Record of Decision

I Councillor Cusack, Lead Member for Corporate Services and Chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution, do hereby approve:

• to award the Contract for the refurbishment of Bolton Road Changing Rooms, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Refurbishment of Bolton Road Changing Rooms

Procurement Reference numbers (DN and CR number supplied by Procurement)

S1144-93

Name of Successful Contractor

Schofield and Sons Limited

Supplier Registration Number

02459259

Supplier Identifier Reference

(Central Digital Platform FTS) for awards above £30,000 (inc VAT)

N/a – Framework established under PCR 2015

Proclass Classification No.

(to be completed by procurement)

390000 – Works – Construction, Repair & Maintenance

Type of organisation

Private Limited Company

Status of Organisation

SME

Contract Value (£)

£714,410.00 construction costs

Total contract value £ (including extensions)

£840,000 total project value including professional fees, surveys and associated works

Contract Duration

 3 months

Contract Start Date

29/06/2026

Contract End Date

25/09/2026

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Choose an item

Contact Officer (Name & number)

Adam Vanden

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

ITT

Procurement Legislation

PCR 2015

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Minor Building Works Framework, Lot 2

Funding Source

Combination of Above (please detail below)

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign The Mayor’s Employment Charter

N/A

EC: Committed to the principles outlined in the Mayor’s Employment charter

N/A

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

N/A

The Reasons are: the refurbishment of changing rooms, club room and ancillary areas to ensure that they are fit for purpose.

Options considered and rejected were: None. All procedures are in accordance with normal standing orders.

Assessment of Risk: High

Failure to undertake the works at this stage would result in the loss of funding to support the project and could lead to this work not going ahead.

Innovate/ Best Value:

Good Growth – Strengthening local businesses and inward investment

Creating Places where People Want to Live – improving neighbourhoods and support culture/ leisure.

The source of funding and financial advice obtained: The Finance Team

The Procurement Board report requests approval to award the contract for the refurbishment of Bolton Road Changing Rooms to Schofield and Sons Limited, following a successful tender process which was completed by mini competition under the Minor Building Works Framework, Lot 2.

The total cost of £0.84m is a contract cost of £0.714m plus surveys, professional fees and associated costs of £0.126m.

The scheme is recognised in the Place, Property Capital programme for 2026/27 and will be funded from Football Foundation grant of £159,746, section 106 monies of £348,010.72 (S106 Ref 405), Grant funding of £150,000 to be vired from unspent 2025-26 funds in the Environment Capital programme, £40,000 unsupported borrowing to be vired from Housing Regulatory Services, and unsupported borrowing of £166,500 allocated to the project within the Property Capital programme 2026-27, making a total of £864,256.72 funding available for the project.

Legal Advice obtained: Tony Hatton, Solicitor, Group Leader Commercial

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to. The proposed award of contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework, Lot 2.

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure that the procurement process is compliant. Two companies from the framework suppliers submitted a tender, and the bid has been evaluated on the most economically advantageous tender basis in line with the published procedure resulting in the proposed award of the contract to Schofield and Sons Limited. The procurement procedures therefore appear roust and compliant with the requirements of the Council’s CSO’s and PCR.

Procurement Advice obtained: Daniel Cunliffe, Category Manager

The project has been procured by the use of SCC own Minor Building Works Framework Lot 2 inviting all companies under this Lot by means of mini competition. This is a compliant route to market that conforms with Public Contracts Regulations 2015 and the Council’s Contractual Standing Orders.

As part of the Council's budget challenges, the service group should consider efficiencies, and enhanced contract management KPI’s as part of this contract.

HR Advice obtained: N/A.

Climate Change Implications obtained: Building Surveying & Facilities Management

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.

The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

Sustainability plans would be targeted to also align with opportunities to deliver social value outcomes.

Documents

·      Report to Procurement Board titled Approval to Award the Contract for the refurbishment of Bolton Road Changing Rooms dated 8th June 2026

Contact Details:

·      Contact Officer: Adam Vanden

Please delete from the bullets below any which are not relevant:

·      This matter is not subject to consideration by another Lead Member.

·      The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and Overview and Scrutiny Board.

Signed:   Cllr Cusack          Dated:   8 June 2026.

                Lead Member

FOR DEMOCRATIC SERVICES USE ONLY:

·      This decision was published on 9 June 2026.

·      This decision will come in force at 4.00 p.m. on 16 June 2026 unless it is called-in in accordance with the Decision Making Procedure Rules.