Decision

Salford City Council – Record of Decision

I Councillor Cusack, Lead Member for Corporate Services and Chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution, do hereby approve:

·      to award the Contract for Internal and External Refurbishment of Height Youth Centre, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Internal and External Refurbishment of Height Youth Centre

Procurement Reference numbers (DN and CR number supplied by Procurement)

S1144-117 / DN807528

Name of Successful Contractor

Schofield & Sons Ltd

Supplier Registration Number

02459259

Supplier Identifier Reference

(Central Digital Platform FTS) for awards above £30,000 (inc VAT)

N/a – Framework established under PCR 2015

Proclass Classification No.

(to be completed by procurement)

390000 – Works – Construction, Repair & Maintenance

Type of organisation

Private Limited Company

Status of Organisation

SME

Contract Value (£)

£364,106 construction costs

Total contract value £ (including extensions)

£415,000 total project costs including professional fees, surveys and associated

Contract Duration

16 weeks

Contract Start Date

29/06/2026

Contract End Date

10/10/2026

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Choose an item

Contact Officer (Name & number)

Adam Vanden

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

ITT

Procurement Legislation

PCR 2015

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Minor Building Works, Lot 1

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign The Mayor’s Employment Charter

N/A

EC: Committed to the principles outlined in the Mayor’s Employment charter

N/A

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

N/A

The Reasons are: To undertake internal and external refurbishment works at the former Height Youth Centre so that the property can be used by the community.

Options considered and rejected were: None. All procedures are in accordance with normal contractual standing orders.

Assessment of Risk: Medium

Failure to undertake the work would result in a deterioration of the building fabric requiring costly repairs. This could also impact on the adjacent library on the services that they offer.

Innovate/ Best Value:

Good Growth – Strengthening local businesses and inward investment

Creating Places where People Want to Live – improving neighbourhoods and support culture/ leisure,

The source of funding and financial advice obtained: Submitted by:  The Finance Team

Contact officer: Ian Cowburn, Senior Accountant

Date provided: 01/05/2026

The source of funding is: Unsupported Borrowing

Expenditure Code: P00183

Comments: This Procurement Board report requests approval to award the contract for the internal and external refurbishment of Height Youth Centre to Schofield and Sons Limited, following a successful tender process which was completed by mini-competition under the Minor Building Works Framework, Lot 1.

The total cost of £0.415m is a contract cost of £0.364m plus surveys, professional fees and associated costs of £0.051m.

The scheme is recognised in the Place, Property Capital programme for 2026/27 and will be funded from unsupported borrowing which is subject to full council approval.

Legal Advice obtained: Supplied by: Lauren Armstrong, Solicitor, Commercial Team

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Procurement Act 2023 (for frameworks and associated call offs let on/after 24th February 2025), the Public Contracts Regulations 2015 (PCR) (for any frameworks and call offs from them let before 24th February 2025) and its own Contractual Standing Orders (CSO’s). Failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to.

The proposed award of contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework, Lot 1. This framework was let under the PCR 2015.

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure that the procurement process is compliant. Two companies from the framework suppliers submitted a tender, and the bid has been evaluated on the most economically advantageous tender basis in line with the published procedure resulting in the proposed award of the contract to Schofield and Sons Limited. The procurement procedures therefore appear roust and compliant with the requirements of the Council’s CSO’s and PCR.

Procurement Advice obtained: Supplied by:  The Corporate Procurement Team, Daniel Cunliffe, 0161 686 6249

The project has been procured by the use of SCC own Minor Building Works Framework Lot 1 inviting all companies under this Lot by means of mini competition. This is a compliant route to market that conforms with Public Contracts Regulations 2015 and the Council’s Contractual Standing Orders.

As part of the Council's budget challenges, the service group should consider efficiencies, and enhanced contract management KPI’s as part of this contract.

HR Advice obtained: N/A.

Climate Change Implications obtained: Supplied by: Building Surveying & Facilities Management

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objections of becoming carbon neutral by 2038.

The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

Documents

The following documents have been used to assist the decision process:

·      Report to Procurement Board dated 8th June 2026 titled Approval to Award the Contract for Internal and External Refurbishment of Height Youth Centre.

Contact Details:

·      Contact Officer: Adam Vanden

Please delete from the bullets below any which are not relevant:

·      This matter is not subject to consideration by another Lead Member.

·      The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and Overview and Scrutiny Board.

Signed:   Cllr Cusack           Dated:   8 June 2026.

                Lead Member

FOR DEMOCRATIC SERVICES USE ONLY:

·      This decision was published on 9 June 2026 .

·      This decision will come in force at 4.00 p.m. on 16 June 2026 unless it is called-in in accordance with the Decision Making Procedure Rules.