Decision

Salford City Council – Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the City Council Constitution do hereby approve:

·     an Extension of Contract for Design and Installation of roof mounted Solar PV on estate and Salford Community Leisure buildings 2025/26 Programme (on an ‘open book’ basis and subject to confirmation that the three proposed additional sites have a viable future, as per the outcome of the Council’s Strategic Review of Property, anticipated February 2027), as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Design and installation of roof mounted Solar PV

Procurement Reference Number (DN and CR, supplied by Procurement)

DN562301

Name of Successful Contractor

NPS Solar Ltd

Supplier Registration Number

(to be supplied by Lead officer)

5513604

Supplier Identifier Reference (Central Digital Platform) above awards above £30,000 (inc VAT)

N/A

Proclass Classification No.

(to be completed by procurement)

102300

Type of organisation

(to be supplied by Lead Officer)

  Private Limited Company

Status of Organisation

(to be supplied by Lead Officer)

  SME

Contract Value (£)

£422,000      per annum

Total Contract Value including extensions (£)

£1,267,900   Total project

Contract Duration

 6 months

Contract Start Date

  14/10/2025

Contract End Date

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension Period?

  Procurement Board (extension > £150k)

Contact Officer (Name & number)

Paula Connor-Bennett

Lead Service Group

  Place

Procurement Legislation

  PSR

Funding Source

  Combination of Above (please detail below)

Ethical Contractor (EC): Mayor’s Employment Charter

  Yes

EC: Committed to sign up to the Mayor’s Employment Charter

  Yes

EC: Committed to the principles outlined in the Mayor’s Employment charter

  Yes

EC: Accredited Living Wage Employer

  Yes

EC: Committed to becoming Accredited Living Wage Employer

  Yes

The Reasons are:

The purpose of this report is to seek to request an extension to the current contract for the design and installation of roof mounted Solar PV at estate and Salford Community Leisure buildings 2025/26 Programme.

There is provision within the current contract to extend the agreement for a further period from ?03/08/2026? to ?30/10/2026?.

Salford City Council (SCC) is looking to install roof mounted solar PV at an additional three sites across the city to increase local renewable energy generation and increase the flexibility of local energy supply as part of its contribution towards Greater Manchester’s target of becoming a carbon-neutral city region by 2038.

Options considered and rejected were:

The only other option that would be available would be to go out to tender however he current contractor is already mobilised and operating across the existing sites.  Extending the contract twill avoid additional mobilisation costs and will ensure the continuity of delivery.

Assessment of Risk:

The programme?has?a risk register in place and mitigation measures.

?

The programme is?low risk?as the roof and structural surveys that are to be undertaken will de-risk the sites by?identifying?whether they are able to?proceed?as planned and highlight any site constraints.

??

The current contractor is already mobilised and operating across the existing site this will avoid additional mobilisation costs and will ensure the continuity of delivery. If we do not take this approach the risk is that we will delay the installation of?additional?renewable energy assets and associated budget and carbon savings for the council.

The source of funding is:

£1,267,900 Total cost of scheme:

·     £965,477 – Invest to Save

·     £302,423 – GM Mayoral Renewables Funding

Legal Advice obtained: Yes.

Financial Advice obtained: Yes.

Procurement Advice obtained: Yes.

HR Advice obtained: N/A.

Climate Change Advice obtained: Yes.

The following documents have been used to assist the decision process:

·     Report to Procurement Board on 13th October 2025 – Approval to Award the Contract for the design and installation of roof mounted solar PV on estate and Salford Community Leisure Buildings 2025/26 Programme.

·     Report to Procurement Board on 19th May 2025 – Request for approval to go out to competition through existing Frameworks to commission contractors to design and install roof mounted solar PV.

·     Greater Manchester 5?Year Environment Plan 2025-2030.

Contact Officer: Paula Connor-Bennett  

Telephone number: 686 7413

·     This decision is subject to consideration for briefing purposes by the Lead Member for Planning, Transport, Sustainable Development and Regeneration. The Lead Member is supportive of the decision.

·     The appropriate scrutiny to call-in the decision is the Growth and Prosperity Scrutiny Panel    

Signed:    Paul Dennett      Dated:    24 August 2026.

                 City Mayor

For Democratic Services use only:

·     This decision was published on 25 August 2026.

·     This decision will come in force at 4.00 p.m. on 2 September 2026 unless it is called-in in accordance with the Decision Making Process Rules.