Content

Executive Decision

Urgent Executive Decision
 
Request to a Scrutiny Chair
that an Urgent Decision be exempt from Call-In for
Scrutiny
 

About the decision

Responses about decision

Decision
maker
 

Procurement Board

Nature of the
decision
 

Approval for the emergency
demolition and security works at Clarendon Leisure Centre following
a major fire on 10th May 2024

Non-confidential
reports
Can be made available
to the public

Procurement Board
Report

Confidential
reports
Containing
confidential or exempt information

N/a

Reason for
confidentiality
 

N/a

Intended date of
decision
 

22nd May
2024

Officer contact
details
For any further
information

Name: Steph
Mullenger
Tel:
Email:
stephanie.mullenger@salford.gov.uk

Has the decision been
published in a Forward Plan?

No – not a key
decision

Reasons for special urgency such that this cannot be published in a
Forward Plan

Not a key decision

Is exemption from
call-in for scrutiny needed?

Yes

Advice
as to how any delay will seriously prejudice the
legal or financial position of the Council

The leisure centre has been
severely damaged by a fire on 10th May 2024.  The area covering the pools has been destroyed and
works have been undertaken to remove damaged structures and secure
the area.  The works include the removal
of damaged steel structures by specialist machinery and draining of
the pools as the water has been contaminated by debris from the
fire.  The site has been secured to
prevent unauthorised access.
 
Parts of the building are in a
dangerous condition and are a risk to the anyone who gains
unauthorised access to the site.  The
rest of the building needs to be secured to prevent any further
damage.
 
The works are subject to an
insurance claim with an additional funding coming from the
council’s own budgets.

Scrutiny
Chair
Who has agreed the
decision is reasonable and urgent

Name: John A Mullen
Signed: J.A. Mullen
Date: 21/05/2024

Request prepared
by:

 

 
 

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers
contained within the Council Constitution do hereby approve:
 
·     
the Contract for the emergency demolition works at
Clarendon Leisure Centre, as detailed in the table
below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Clarendon Leisure Centre – emergency works
following fire

Name of Successful
Contractor

Connell Brothers

Supplier Registration Number

(to be supplied by Corporate
Procurement)

2475702

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£340,000        
Estimated costs including fees and associated costs

Contract Duration

8 weeks

Contract Start Date

10/05/2024

Contract End Date

05/07/2024

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension
Period?

Choose an item.

Contact Officer (Name &
number)

Stephanie Mullenger

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

Direct Award

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

Framework Agreement for Demolition and Associated
Works – Lot 2 emergency demolition

Funding Source

Choose an item.

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
The Reasons are to demolish the unsafe structures
damaged by fire and secure the site from unauthorised
access.
 
Options considered and rejected
were: None, emergency works
required to make the building safe and secure the site. All
procedures are in accordance with normal contractual standing
orders.
 
Assessment of Risk: High – The building has
been significantly damaged and is unsafe.
 
The source of funding
is from insurance claim payments
and Place Revenue reserves.
Legal Advice
obtained: Tony
Hatton
When
commissioning contracts for the procurement of goods, services, or
the execution of works, the Council must comply with the Public
Contracts Regulations 2015 (PCR) and its own Contractual Standing
Orders (CSO’s), failing which a contract may be subject to
legal challenge from an aggrieved provider.
 
The
works have been procured under the procedures stated within the
Council’s Constitution and the proposed award of the contract
is in full accordance with the Council’s CSO’s
following the submission of a quote by direct award in accordance
with the Framework Agreement for
Demolition and Associated Works – Lot 2 emergency
demolition.
 
The
Council will need to have followed the procedure set out in the
framework agreement for mini competition to ensure the procurement
process is compliant. Two tenders were received from framework
suppliers for this project, which have been evaluated on the most
economically advantageous tender basis in line with procurement
procedures resulting in the proposed award of the contract to
Connell Brothers. The procurement procedures therefore appear
robust and compliant with the requirements of the City
Council’s contractual standing orders and public procurement
legislation.
 
The award of the
contract will commit the City Council to the formal agreement and
upon receipt for instructions Legal Services will assist in
preparing the necessary contractual documentation to ensure the
City Council’s position and interests are
protected.
 
Financial Advice
obtained: Daniel Hillman,
Senior Accountant, 20/05/24.
The Procurement Board
report details the requirement to award a contract in line with the
framework agreement for demolition and associated works lot 2
emergency demolition to Connell Brothers Ltd for the emergency
demolition and site safety works at Clarendon Leisure
Centre.
 
The estimated costs to
date is £0.340m including fees and associated costs. An order
for £0.200m has been raised to Connell Brothers ltd and
awaits approval for release. The costs will be funded from Property
Revenue reserves with the intention to recover the costs from the
insurers.
 
Procurement Advice obtained: Colette Hilton
The
contract was procured in accordance with Contractual Standing
Orders in accordance with Public Contract Regulations and Connell
Brothers Ltd have been engaged to undertake works by direct award
under the Framework Agreement for
Demolition and Associated Works – Lot 2 emergency
demolition.
 
As part of the
Council’s Innovate programme and budget challenges over the
next three years, the service group will continue to consider
efficiencies, revenue saving opportunities and enhanced contract
management KPI’s as part of the framework
agreement.
 
HR Advice obtained:
N/A
 
Climate Change Implications obtained: Supplied by: Building
Surveying & Facilities Management Team
No significant Climate Change
implications in this project. All projects are developed to meet or
exceed current legislation and requirements relating to energy
efficiency and carbon reduction targets. Projects are required to
support the Council’s objectives of becoming carbon neutral
by 2038.
 
The works will be programmed to
minimise the traffic impact in the area. Any waste materials will
be removed and taken to a transfer station for systematic sorting
and recycling to ensure minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to continue to deliver
social value outcomes.
 
The following documents have
been used to assist the decision process:
·     
Report to Procurement Board Report dated
22nd May 2024.
 
Contact Officer: Steph Mullenger –
stephanie.mullenger@salford.gov.uk
Telephone number:
 
·     
This matter is not subject to consideration by
another Lead Member.
·     
This decision is urgent and is not subject to
call-in, in accordance with the Decision Making Procedure
Rules.
 
 

Signed:    Cllr J
Youd          Dated:
  22 May 2024.
           
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 23 May 2024.
*          
This item has an Executive Decision Urgent
Executive Decision Notice exempting it from Call-In for Scrutiny
(signed by Cllr Mullen on 21 May 2024).