Content

Salford City Council – Record of
Decision
 
I Paul Dennett, City Mayor, in exercise of the powers contained within the
Council Constitution
do hereby give approval to
Participate in the forAmazon Digital Market Place through YPO
Framework, as detailed in the table
below:
 

Detail required

Answers

Project Reference

S1315

Title/Description of Contracted
Service/Supply/Project

Amazon Digital Market Place

Name of Successful
Contractor

Amazon UK Services Ltd

Supplier Registration Number

(to be supplied by Corporate
Procurement)

03223028

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

Non-SME

Contract Value (£)

£90,000 per annum estimated average

Contract Duration

29 months

Contract Start Date

01/09/2024

Contract End Date

23/01/2027

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Contact Officer (Name &
number)

Anthony Hilton – 0161 793 6250

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by
procurement)

Direct Award – Sole Provider

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

Yorkshire Purchasing Organisation (YPO) Amazon
Digital Market Place - 1142

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment
Charter

 
 

EC: Committed to sign up to charter

EC: Accredited Living Wage Employer

 
The Reasons are:
 
Options considered and rejected
were:
 
Assessment of Risk: None.
 
The source of funding
is: Revenue Budget.
 
Legal Advice
obtained: The Shared Legal
Service
When commissioning
contracts for the procurement of goods, services or the execution
of works, the Council must comply with the requirements of the
Public Contracts Regulations 2015 (PCR) and its own Contractual
Standing Orders (CSO’s) failing which the decision may be
subject to legal challenge from an aggrieved provider. CSO’s
stipulate that where a suitable framework exists, this must be used
unless there is an auditable reason not to do so.
 
A framework is an
overarching agreement through which named user organisations can
require a service/supply from a number of providers by undertaking
a call off exercise to meet its requirements by further competition
or direct award as applicable and enter into an individual
contract/agreement with that provider, according to the terms of
the framework agreement within the lifespan of the framework. A
contract will be formed between the Council and chosen provider
based on the call off contract terms specified in the
framework.
 
The YPO Framework
allows public bodies to use it and the Council should ensure that
it has complied with the requirements of the framework in awarding
this contract to Amazon UK Services Ltd. The YPO Framework complies
with the PCR and CSO’s. The award also delivers savings
and efficiencies as detailed in the report.
 
Financial Advice
obtained: David R Mills,
Strategic Finance Manager, 16 July, 2024.
The report is seeking
the appointment of Amazon UK Services Limited for a period of 29
months with an average spend of £72,000 per annum.
 
The spend comes within
the general revenue spend of each Directorate and all such spend is
managed in accordance with the authorisation limits set within the
Constitution. In addition, all revenue spend is monitored by the
relevant accountant and the service lead for that area to ensure
that it is managed appropriately and comes within budget
expectations.
 
Procurement Advice obtained
from: Daniel Cunliffe, Procurement Officer
Salford City Council
Contractual Standing Orders states that where there is a suitable
framework this must be used unless there is an auditable reason not
to do so.
 
YPO’s Amazon Digital
Marketplace 1142 is a fully OJEU compliant framework (2023/S
000-000469).  There is one supplier on
the framework and the call-off method is direct award
only. 
 
This is compliant with Salford
Council Contractual Standing Orders
 
HR Advice obtained:
N/A
 
Contact Officer: Anthony Hilton
Telephone number: 0161 793 6250
 

This decision is not
subject to consideration by another Lead Member/
Director
The appropriate Scrutiny
Committees to call-in the decision is the Overview and Scrutiny
Board.

 
 
 

Signed: Paul Dennett                     
City
Mayor
Dated: 9 September 2024.
 

 
*          
This decision was published on 19 September 2024
*          
This decision will come in force at 4.00 p.m. on 26 September
2024 unless it is called-in in
accordance with the Decision Making Process Rules.