Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers
contained within the Council Constitution do hereby approve:
 
·     
improvement works to Buile Hill Park
Hall:
o 
internal alterations,
o 
replacement roofing and ventilation works,
and
o 
works to external façade,
as detailed in the table
below:
 

Detail required

Answers

Contract Reference

S1207

Title/Description of Contracted
Service/Supply/Project

Buile Hill Park Hall – improvement
works

Name of Successful
Contractor

John Turner Construction Group

Supplier Registration Number

(to be supplied by Corporate
Procurement)

2343729

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£125,044.26 (full costs – internal
alterations)
£513,909.86    (full project costs – roofing
and ventilation)
£84,113.15 (full costs – external
façade)
Total cost - £723,067.24

Contract Duration

 10 weeks

Contract Start Date

06/01/2025

Contract End Date

14/03/2025

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension
Period?

Choose an item.

Contact Officer (Name &
number)

Dave Lyon 07836 620033

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

Open Procedure

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

N/a

Funding Source

Choose an item.

Ethical Contractor (EC): Mayor’s Employment
Charter

 
 

EC: Committed to sign up to charter

EC: Accredited Living Wage Employer

 
The Reasons are: To refurbish the accommodation, roof
replacement including works to external façade and
replacement of mechanical ventilation in line with the
Council’s corporate strategy.
 
Options considered and rejected
were: Competitive tendering was
considered however, due to time constraints and contractor on site
undertaking major renovations to the mansion building it was not
considered cost effective to procure these works by mini
competition. Council procedures for procuring these works have been
followed.
 
Assessment of Risk:
Medium to High
The works are required to meet
the requirements of the service and minimise disturbance to the
operational activities offered.
 
The source of funding
is: The Council’s Capital
Programme.
 
Legal Advice
obtained: Tony
Hatton
Procurement Board have already approved the appointment of John
Turner Construction Group to act as construction partner for the
refurbishment of Buile Hill Mansion (September 2023). As a result
of additional works being desirable and necessary to improve the
facilities and extend the life of the building, the value of the
project works with the appointed contractor has increased but is
still within a level of tolerance permitted by the Public Contracts
Regulations (PCR).
 
The
PCR allows, through regulation 72, a number of “safe
harbours” when contracting authorities need to modify
existing contracts in a way which does not require a fresh
procurement, as well as considering whether the modification is
substantial at all. Regulation 72 (1) (e) provides that
modifications that do not amount to substantial modifications (as
defined in regulation 72 (8)) will be permitted, as
here.
 
Financial Advice
obtained: Daniel Hillman,
Senior Accountant, 15.10.2024
The procurement board
report seeks approval to award John Turner Construction Group, a
package of works to be delivered at Buille Hill Park Hall. John
Turner are the appointed contractor for works at the Mansion,
appointing them to deliver the works will reduce potential costs of
site set up. To minimise disruption the works are to be scheduled
for January and February 2025.
 
The following works
are inclusive of service fees and are include a built in risk
allowance:
·     
Internal Alterations - £125,044.26.
·     
Roofing and ventilation works -
£513,909.86.
·     
External façade -
£84,113.15.
 
The programme of works
at Buile Hill Park Hall are included in the Place, Property
programme for 2024/25 and are funded from general unsupported
borrowing.
 
Procurement Advice obtained: Daniel Cunliffe Tel: 0161 686
6249
The contract was procured by open procedure. Due to the increase
of cost for the additional work Regulation 72 permits there to be
changes or modifications as long as this does not exceed 50% of the
contract value, which in this case does not apply. Therefore, this
is compliant with Procurement Contract Regulations and the Councils
own Contractual Standing Orders.
 
HR Advice obtained:
N/A
 
Climate Change Implications
obtained: N/A
 
The following documents have
been used to assist the decision process:
·     
Report to Procurement Board dated 28th
October 2024.

Contact Officer: Dave Lyon
Telephone number: 07836 620033
 
·     
This matter is not subject to consideration by
another Lead Member.
·     
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel and the
Overview and Scrutiny Board.
 
 

Signed:     Cllr J
Youd         Dated:    28 October
2024.
           
     Lead
Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 28 October 2024
*          
This decision will come in force at 4.00 p.m. on 4 November
2024 unless it is called-in in
accordance with the Decision Making Process Rules.