Purpose

On 31st August 2023, a decision was made to authorise officers to award the contract to MHR iTrent as the replacement for the joint HR and Payroll System, for a term of four years (3 + 1), following the recent procurement exercise.
The report references a flexible approach that allows Tendring District Council (TDC) to implement and use any additional module(s) according to their own timetable and requirements.
Recently, it has been noted that there is a need to enhance operational efficiency by implementing the Rostering and Paid Time modules within iTrent, a system already utilised for HR and payroll functions. This initiative aims to modernise workforce management within the Sport

Decision

A) Officers will collaborate with MHR iTrent and enter into a contract under the G Cloud Framework to complete the scoping exercise. The total one-time cost is £2,700 to confirm the configuration and implementation costs of the rostering, paid time and reporting.
B) Officers will fund this scoping exercise from Revenue budget, as approved at Full Council in February 2025 as part of the General Fund budget (General Fund Budget and Council Tax report – 2025/26).
C) Officers will then make an informed decision on the next steps of implementation once this cost is known, and a further decision will be published accordingly.

Alternative options considered

Choosing not to proceed with the implementation of the Rostering and Paid Time modules will result in the continued reliance on manual processes. This approach is likely to perpetuate existing issues, such as time-consuming tasks and a high risk of human errors.
Manual data entry and the lack of a centralised system for managing workforce schedules and tracking paid time will continue to cause inaccuracies and inefficiencies, ultimately hindering operational effectiveness and decision-making capabilities.