Purpose

Background
On 20 December 2024, Cabinet accepted the Community Regeneration Partnership funding and commenced delivery. Prior to this, the programme was accepted into the Policy Framework by Full Council on 8 June 2024 and the principle of entering the Partnership approved by Cabinet on 26 July 2024. Subsequently, the funding has been received and a Memorandum of Understanding entered with MHCLG which includes TDC as the Accountable Body.
Reason
The additional fee is based on a 7-month programme extension and all works associated with the temporary enclosure required for drying out the building. The programme prolongation is due to the optioneering works undertaken with Historic England, establishing the drying out method of the building and the interface with the overall proposals.
Continuity
By retaining Caroe and their multi-disciplinary design team on the project we are ensuring that we have a suitably qualified professional design team with experience working on historic assets for project delivery, therefore, decreasing risk as the project progresses.
Value for Money
They have demonstrated value for money of the fee to date, through ensuring streamlined working methods, successful engagement and buy-in from Historic England to date and undertaking a number of services at no additional cost.
The acceptance of this fee will ensure the project progresses, per the Council’s commitment to date and as set out in the Project Initiation Document.

Decision

To extend the scope of agreement with Bloom Procurement Services Ltd (company number 08045123) for the provision of consultancy services, incorporating multi-disciplinary design team services to be provided by Caroe Architecture Ltd, for the Ten_11 Martello Tower E project which is being delivered as part of the Community Regeneration Partnership funding programme.
The additional services have a total cost of £59,704.75 (cost + 10% contingency, excluding VAT).
Caroe Architecture Ltd are the Architects and Heritage Consultants for Martello Tower E reuse and refurbishment. The multi-disciplinary design team consists of structural engineers, M&E engineers and CDM consultants.
These additional fees result from programme prolongation and additional scope requirements, including extension of the consultant’s services to facilitate the additional scope.

Alternative options considered

The wider project will include works to provide improved amenities to residents of and visitors to the district and deliver improvements to the condition of existing public realm and open spaces owned by the Council, with a view to improving condition and managing the ongoing maintenance burden of such sites.