Content

Notice of Executive
Decision

Published in Accordance with
The Local Authorities (Executive Arrangements) (Meetings and Access
to Information) (England) Regulations 2012 (“the
Regulations”)

 

Title:

ICT – Provision of
laptops and associated services

Key?

Yes

Urgent?

No

Decision Maker:

Portfolio Lead Member for Stronger
Communities

Decision Date:

Tuesday 1 April 2025

Published:

Tuesday 1 April 2025

For Call-in?

Yes

Call-in Expiry:

Tuesday 8 April 2025

 

Purpose:

The Council currently has a contract with a
third-party reseller, CDW Ltd, which expires in July 2025. The
contract provides: The supply of laptops & adapters for staff
council wide, which meet the Councils specification.
 
Included within the contract is secure storage
and delivery of laptops, support and Warranty for 3 years, asset
tagging and recycling. This report proposes the procurement of a
new contract for laptops and associated services.

Decision Taken:

I, the Portfolio Lead Member for Stronger Communities,
hereby approve the re-procurement of a
supplier for the provision of Laptops and associated services from
1 August 2025 for a period of two years with an option to extend
for one further year.

 

And I have instructed the
proper officer to publish this written record of my
decision.

Reason:

As set out in the
report.

Alternative Options Considered:

The proposed route to market is by Further
competition, via CCS Framework RM6098 LOT2.
 
The Market of resellers for Laptops have the
capabilities to supply the laptops to the specification required,
as the laptops are built to order from standard offerings.
 
We have specific build and bonded storage
requirements, the laptops we purchase are not necessarily available
via the internet and are often provided specifically for large
organisations such as LBWF.
 
The proposed procurement route allows the
council to leverage its volume and deliver value for money and
achieve a social value commitment from the winning supplier.
 
It will also save time and resources as
suppliers have already been vetted, competition documents are
available to be used and include pre-negotiated terms and
contracts.
 
Do nothing:
There are no advantages to this approach, as
doing nothing would leave the Council at risk of reduced staff
productivity and would severely impact resource capability. It is
not recommended.
 

 
DOCUMENTS
All relevant documents must be published at
least five clear days before the meeting, unless the proper officer
agrees some or all of the documents contain exempt or confidential
information, as defined by the Regulations.

List of
documents to be submitted to the
Decision-Maker1:

As per the agenda
pack.

Details
of any exempt2 or confidential
information3:

Open

Background Papers Used:

None

 

Conflicts of interest declared by any executive
member consulted by the decision-maker:
 

None.

Dispensations granted in respect of above conflicts
of interest:

Not applicable

 
 

 
 

Signed
__________________________________________
Portfolio Lead Member – Stronger
Communities
 
 
Date______________________________1 April
2025
 
 
1 Nothing in the Regulations
authorises or requires documents relating to that decision to be
disclosed to the public, or made available for public inspection
where the documents contain confidential information or where the
disclosure of the documents would give rise to the disclosure of
exempt information or the advice of a political adviser or
assistant. (Regulations 20(3)(a) and (b))
2 “Exempt information”
has the meaning given by section 100I of the Local Government Act
1972 (exempt information and power to vary Schedule 12A)
(Regulation 2)
3 “Confidential
information” means information provided to the local
authority by a government department on terms
(however expressed) which forbid the
disclosure of the information to the public; or information the
disclosure of which to the public is prohibited by or under any
enactment or by the order of a court, and in either case, a
reference to the obligation of confidence is to be construed
accordingly” (Regulation 2).