Decision

Cabinet:

(1)  agreed the recommended procurement strategy:

• to re-tender the two repairs partner contracts as follows:

a)    procure a Mechanical and Electrical (M&E) Repairs Partnering Contract for a maximum term of 15 years, in three terms of five years, with an estimated contract value of £6.061m revenue per annum and £12.000m capital per annum from financial year 2027/28;

b)    procure a General Repairs Partnering Contract for a term of 16 years, in three terms of six years, five years and five years with a contract value of £9.763m per annum revenue and £12.000m per annum capital from financial year 2027/28.

• to procure specialist contractors (in addition to procuring these services through the repairs partners) for roofing/scaffolding, damp and mould, legal disrepair, gas, asbestos, voids and fire safety to provide additional capacity and resilience in these high-risk service areas.

(2)  to approve the commencement of the re-tendering processes for both repairs contracts;

(3)  to delegate authority to the Strategic Director of Place, in consultation with the Strategic Director of Resources, and the Portfolio Lead Member for Housing and Regeneration to agree the final terms and conditions of the repairs partnering contracts.; and

(4)  to note the contract values for both repairs contracts are within the revenue budgets included in the HRA business plan for repairs of £15.824 million per annum in 2027/28, and capital budget of £31.686m per annum in 2027/28, which are inflated using the Consumer Price Index (CPI) thereafter.

Options & Alternatives Considered

The following procurement strategy options have been considered:

·       In-house delivery

·       Single external repairs partner contractor

·       Two external repairs partners contractors

The options have been evaluated against the following objectives:

·           Efficient and effective contract management

·           Strong control over service delivery and performance

·           Promotion of innovation

·           Operational flexibility and resilience

·           Achieving value for money

·           Reliable and accurate data management

·           High?quality resident engagement and customer service

The detailed options analysis and scoring is provided in Appendix 4 to the report. Option iii) - retaining the two-partnership model has been identified as the preferred option.