Approval to proceed with Procurement - Renewal of Microsoft 365 Licences
October 15, 2026 Cabinet (Cabinet collective) Key decision In call-in window View on council websiteThis summary is generated by AI from the council’s published record and supporting documents. Check the full council record and source link before relying on it.
Summary
Warwickshire Council Cabinet approved the commencement of a procurement exercise for Microsoft 365 licences on 15/10/2026. The Cabinet authorised the Executive Director for Resources to award the contract, subject to affordability, satisfactory procurement, and legal and financial assurance. This includes undertaking a licence optimisation and validation exercise before contract award and participating in the Government Commercial Agency aggregation.
Full council record
Purpose
A report seeking authority to start the procurement process for the renewal of a corporate Microsoft License Agreement.
Decision
Resolved
That Cabinet
1) Approves the commencement of a procurement exercise for Microsoft 365 licences to replace the current agreement expiring on 31 May 2027; and
2) Authorises the Executive Director for Resources, in consultation with the Portfolio Holder for Resources and Internal Affairs, to award the contract and enter into all necessary arrangements, on terms and conditions acceptable to the Executive Director, subject to confirmation of affordability, satisfactory completion of the procurement and relevant legal and financial assurance processes, and the final value remaining within the available budget provision.
Related Meeting
Cabinet - Thursday 15 October 2026 1.45 pm on October 15, 2026
Supporting Documents
Details
| Outcome | Recommendations Approved (subject to call-in) |
| Decision date | 15 Oct 2026 |
| Expected date | 15 Oct 2026 |
| Originally due | 15 Oct 2026 |
| Lead officer | Emma Gelfs, Amy Bridgewater-Carnall |