Decision

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has:

1. Noted the expenditure from 17 December 2022 to 29 December 2023, for an amount of £4,993,253.54.
2. Approved the Direct award for the delivery of the Beachcroft Care Services Contract to Gold Care Housing (GCH) (Alan Morkill House) Ltd (08130202) from 29 December 2023 to 31 March 2025 with the option to extend for an additional period of 1 year for an amount of £11,234,820.46; and a total contract maximum value of £16,228,074 (£19,473,688.80 including VAT, although VAT is not payable for this service).
3. Approved a waiver request to directly award the proposed service contract to Gold Care Housing (GCH) (Alan Morkill House) Ltd (08130202).

Reasons for Decision 

The current service is being delivered at risk due to contracts expiring in December 2022. There is no option to formalise an alternative arrangement that can commence with immediate effect without significantly disrupting the care for elderly and vulnerable residents accessing the service. The only option to immediately mitigate the risk is to directly award a new contract to the incumbent supplier, Gold Care Homes (GCH).

The recommended initial term of 27 months has been devised to enable retrospect delivery from December 2022 until March 2023 (3 months) and to then run in parallel with the financial years for the remainder of the contract term April 2023 to March 2025 (24 months). An optional 1-year (12 month) extension period is also included to potentially enable the contract to run until March 2026.

The aim is to have an agreed position on either tendering or insourcing by mid-2024, this should enable completion of the chosen option prior to the expiration of the initial contract term in March 2025, or if a joint tender is deemed appropriate by 2026.