Decision

Summary
of Decision
The
Cabinet Member for Housing Services has approved:

1)   
the direct award of a contract for the delivery of a
Housing Management System (HMS) to MRI Software Limited for a
period of two-years from 11 October 2024 with two additional
one-year optional renewals (2+1+1) at total value of £4,798,220.40
Reasons for
Decision 
 
Prior to a full reprocurement of HMS circa 2026 – 2028
this direct award for an initial period of two years will
allowsufficient time to complete a
comprehensive data cleanse and needs analysis that will inform the
future reprocurement of HMS.

 
Additionally, with the introduction of new reporting
requirements through the Social Housing (Regulation) Act from April
2024 there is a need to provide system continuity for staff to
ensure compliance with requirements.
 
Reimplementation of the current vendors updated software (MRI
Housing Enterprise) is seen as the best solution for the service. A
new contract of up to 4 years with the existing vendor would allow
for a new instance of the latest product to be set up alongside
Orchard.