Purpose

Decision to award a new contract for the
cleaning and compliance maintenance of public
conveniences.  

Decision

Summary of decision

That the Cabinet Member for City Management and Air Quality approve
the contract award to Carlisle Cleaning Services Limited for a
period of five years (with the potential to extend for a further
five years). This will take effect from 1January 2025, for Services
relating to Westminster’s Public Conveniences for a contract
amount of £7,280,586 for the five-year period (total contract
cost of £17,023,653 for 10 years).
 
There is an extension variation is in place to
allow service continuity when the existing contract expires 30
November 2024, for the contract award process to be completed and
will cover the period 1 December 2024 to 31 December
2024. 

Reasons for decision
While the Council is not legally required to provide Public
Conveniences we have an ambition to do
so, as shown in our Strategy for Public Conveniences agreed in the
summer of 2023. 

The Council is obliged to maintain the Public Conveniences that it
does provide in a safe and hygienic manner for the safety of the
residents and visitors to the borough.

The proposed contract award for maintenance and management of such
public conveniences to high standards of safety and hygiene would
be in fulfilment of such Council’s obligations. The
award of a new Services contract will allow the long-term
continuity of services. 

The Services required includes cleansing, compliance, maintenance,
and management of the Public Convenience facilities, and are
expected to occur for the full five-year period. There is also a
provision for a five-year extension of this
contract.