The Projects and Procurement Sub-Committee meeting scheduled for 8 September 2026 was set to review the maturity of the City of London Corporation's project, programme, and portfolio management practices, and to consider updates on key risk registers and procurement policies. Discussions were also scheduled regarding specific projects, including the Leadenhall Market project and the procurement of drug and alcohol inpatient detoxification provision.

P3 Maturity Assessment

A key item on the agenda was the P3 Maturity Assessment report, prepared by the Chamberlain. This report was scheduled for decision and aimed to provide an update on the maturity of the City of London Corporation's Project, Programme, and Portfolio (P3) management practices. The assessment, conducted in August 2026, involved over 80 contributions from practitioners across various departments and institutions. The findings indicated that Project Management maturity was at Level 3 (defined process), while Programme and Portfolio Management maturity were at Level 2 (repeatable process). This confirmed the baseline anticipated in March 2026. The report proposed a three-year roadmap to achieve higher maturity levels, targeting Level 4 for Project Management and Level 3 for Programme and Portfolio Management by September 2029. This roadmap included a mid-point self-assessment in March 2028 and a final assessment by an external consultancy in September 2029, estimated to cost £25,000. The recommendation was to endorse this roadmap and approve the proposed assessment approach.

Commercial, Change & Portfolio Delivery Risk Register Update

The Sub-Committee was scheduled to receive an update on the Commercial, Change & Portfolio Delivery Risk Register from the Chamberlain. This report, for information, detailed the risk management activities within the Chamberlain's Commercial, Change and Portfolio Delivery (CCPD) Division. The primary corporate risk being managed was CR33 – Project portfolio strategic impact and/or financial value, which remained at an AMBER rating. Mitigation strategies for this risk included embedding the P3 Framework, strengthening portfolio governance, and improving oversight of cashflow and funding assumptions. The report also noted departmental risks, including Resistance to Transformation and Change (Change Fatigue) (CHB 005) and Inconsistent application of the internal control environment (CHB 003).

Procurement Policy and Commercial Transformation Workstreams

A significant item for decision was the Procurement Policy - Approval, & Update on Commercial Transformation Workstreams, also reported by the Chamberlain. This report, which ran to 94 pages, was expected to cover the approval of the Procurement Policy and provide an update on ongoing commercial transformation initiatives.

Drug and Alcohol Inpatient Detoxification Provision - Procurement Stage 2 Award Report

The Drug and Alcohol Inpatient Detoxification Provision - Procurement Stage 2 Award Report from the Executive Director of Community and Children's Services was scheduled for decision. This report would likely detail the outcome of the second stage of the procurement process for this essential service.

Leadenhall Market Project Update

The City Surveyor was scheduled to provide an update on the Leadenhall Market Project. This would offer information on the progress and any developments related to this significant City of London landmark.

Non-Compliant Waiver Report - Programme Sapphire - SAP HR/Payroll System EPI-Use

The Chamberlain was due to present a Non-Compliant Waiver Report concerning Programme Sapphire, specifically related to the SAP HR/Payroll System EPI-Use. This report was for decision and would likely address any instances where procurement or project processes had not strictly adhered to policy, requiring a waiver.

City of London Enterprise Portfolio Reporting (August 2026)

For information, the Chamberlain was to present the City of London Enterprise Portfolio Reporting for August 2026. This report would provide an overview of the City Corporation's portfolio of projects and programmes.

Central Criminal Court Works

Two reports from the City Surveyor concerning the Central Criminal Court were listed for information: Cell Area Ducting and Extract System Balancing and Plant Replacement Works Phase 5. These reports would detail planned or ongoing works at this important judicial facility.

The agenda also included standard items such as the approval of previous minutes, an outstanding public actions log, and a section for questions on matters relating to the Sub-Committee's work. A motion was also scheduled to exclude the public and press for specific non-public items.