The Delegated Decisions by Cabinet Member for Children and Young People meeting is scheduled to consider the extension of the Holiday Activities and Food programme. The meeting will also address any questions from County Councillors and allow for public address.

Holiday Activities and Food Programme

A key item for discussion is the Holiday Activities and Food (HAF) programme, which supports eligible children and families during school holidays with activities and nutritious food. The report pack indicates that approval is sought to extend the existing HAF Open Framework Agreement until 31 December 2029. This extension would be achieved by using an existing option to extend to 31 December 2028 and then varying the agreements to add a further 12 months.

The proposal also includes updating the programme's specification and call-off process to align with changes to the Department for Education's grant criteria, which are set to take effect from September 2026. The report suggests that extending the framework is the preferred option as it offers the best balance of service continuity, affordability, provider stability, and flexibility during the upcoming local government reorganisation. The HAF programme is funded by a ring-fenced grant from the Department for Education, and the report states that no additional Council core funding is required. The programme aims to reduce inequalities and improve children's health and wellbeing, particularly for those from low-income households who may experience food insecurity and social isolation during school holidays. The report notes that demand for the programme has been increasing, with over 31,000 places booked in the 2025/26 period.

The report also outlines the legal implications, noting that the proposed extension would exceed the term set out in the original invitation to tender and therefore requires a formal contract modification. It also addresses potential risks, including future funding uncertainty, provider capacity, and service continuity during local government reorganisation, stating these are considered manageable.

Questions from County Councillors

The meeting agenda includes an opportunity for County Councillors to ask questions on items scheduled for discussion. Any questions must be submitted to the Proper Officer by 9 am three working days before the meeting. The total time allocated for questions is limited to 30 minutes.

Petitions and Public Address

Members of the public will have the opportunity to speak on agenda items or present petitions. Requests to speak must be submitted by 9 am three working days before the meeting, and requests to present a petition must be submitted no later than 9 am ten working days before the meeting. Those speaking virtually may submit a written statement of their presentation.

Minutes of the Previous Meeting

The minutes of the previous meeting, held on 14 July 2026, are scheduled to be confirmed and signed by the Chair as a correct record.