This meeting was to consider a report about the procurement process for the provision of Event Production Services for Newham Council from 2024 – 2027. It includes the recommendation to award a two-year contract, with an option to extend for a further year to Project Thirty Ltd for Lot 1: Large Scale Outdoor Events, and to Centre Stage (UK) Ltd for Lot 2: Small to Medium Scale Events.

Event Production Services for Newham Council from 2024-2027

The report requests approval to award contracts for Event Production Services at an estimated value of £300k pa. The report states that this arrangement will not guarantee a minimum or maximum value and services will be commissioned when needed.

The report explains the need for the services by saying:

This procurement is essential as hiring an event production company is crucial for the smooth operation and successful delivery of our events. It addresses a vital business need that supports the Councils vision.

It goes on to outline the tender process, explaining that it:

was conducted for the provision of Event Production Services for Newham Council from 2024 – 2027 following approval to procure in April 2024.

The report sets out the evaluation process for the bids, which was:

agreed on the basis of the Most Economically Advantageous Tender (Meat) principles. The Award criteria was based on 70% Price and 30% Quality.

It then summarises the outcome of the evaluations, saying that:

Project Thirty Limited (Most Economically Advantageous Tender) scoring was 92.40%.

and that:

Centre Stage (UK) Ltd was identified as the Most Economically Advantageous Tender, with a score of 86.60%.

The report recommends that:

Paul Kitson, Corporate Director of Inclusive Economy & Housing, is recommended to agree:

2.1.1 The award of a two-year contract, with an option to extend for a further one year, to Project Thirty Ltd for Lot 1: Large Scale Outdoor Events, with an estimated total cost of £594,534.

2.1.2 The award of a two-year contract, with an option to extend for a further one year, to Centre Stage for Lot 2: Small to Medium Scale Events, with an estimated total cost of £300,000.

The report concludes by considering any implications of awarding the contract.