The Charlotte Coxe Trust Committee meeting scheduled for 29 January 2026 was set to review the trust's financial activities for the year ending 31 March 2025. The committee was also scheduled to approve the minutes from previous meetings held on 13 March 2025 and 20 May 2025.

Financial Activities for the Year to 31 March 2025

The committee was scheduled to consider the Statement of Financial Activities for the year ending 31 March 2025, as presented by the Director of Law and Governance and Monitoring Officer. The report indicated that the trust's assets, including property, stood at £302,003 as of 31 March 2025, a decrease from £310,956 the previous year. The trust received £115 in garage rental income and £3,850 in interest during the year. Expenditure included £2,500 for independent legal reports concerning future management options for the trust, £1,750 for the letting of 33 High Street, and £7,780 for the installation of new storage heaters at the same property. After accounting for depreciation, the net decrease in funds for the year was £8,953.

The committee was recommended to:

• Approve the Statement of Financial Activities for the year to 31 March 2025.
• Authorise a Council officer to submit the data from the Statement to the Charity Commission online by 31 January 2026 to comply with annual financial reporting obligations.

Exempt Item and Minutes

An exempt item was scheduled for discussion, relating to information that was likely to disclose exempt information as described in Part I of Schedule 12A to the Local Government Act, 1972. The report for this item was not made public and was to be regarded as confidential. Following this, the committee was to approve the exempt minutes of the meeting held on 13 March 2025. The reasons for the exemption included information relating to particular individuals, the potential to reveal identities, and information concerning financial and business affairs, as well as legal professional privilege.

Minutes of Previous Meetings

The committee was scheduled to approve the minutes from two previous meetings: one held on 13 March 2025 and another on 20 May 2025.

Petitions and Public Address

The agenda also included a section for petitions and public address, allowing members of the public to speak on agenda items or present petitions. The process for submitting requests to speak or present petitions was outlined, with specific deadlines for submissions.

The attendees listed for the meeting were Councillor Ben Higgins (Cabinet Member for Future Economy and Innovation), Councillor Maggie Filipova-Rivers, Councillor Geoff Saul (Shadow Cabinet Member for Community Wellbeing and Safety), Councillor Ian Snowdon (Deputy Leader of Oxfordshire Alliance and Shadow Cabinet Member for Place, Environment & Climate Action), Councillor Matt Webb, and Colm Ó Caomhánaigh. Councillor Ben Higgins was listed as Chair and Councillor Maggie Filipova-Rivers as Deputy Chair.