This week, Elmbridge Council held several meetings, with the most impactful discussions occurring during the North Area Planning Sub-Committee and the South Area Planning Sub-Committee meetings. The East Area Planning Sub-Committee meeting was cancelled.

North Area Planning Sub-Committee - 18 June 2024

The North Area Planning Sub-Committee meeting focused on the appointment of leadership and a detailed review of a significant planning application.

Appointment of Chair and Vice-Chair

The meeting began with the appointment of Councillor Nick Dodds as Chair and Councillor Barry Chain as Vice-Chair for the municipal year 2024-25.

I therefore confirm that Councillor Dodds is appointed as the chair of the North Area plan subcommittee for the municipal year 2024-25. - Meeting Transcript

Planning Application for 117 Silverdale Avenue

The primary discussion revolved around a planning application for the development of two semi-detached, two-storey houses at 117 Silverdale Avenue. The proposal included a new access from Ashley Road and associated parking and landscaping.

The development is of an acceptable unit mix, two three-bedroom properties and subject to securing the necessary legal agreement would offer a policy compliant affordable housing contribution. - Planning Officer

Key Points of Discussion:

• Design and Character: The design was considered acceptable, preserving the character of the area.
• Impact on Neighbours: Concerns were raised about privacy and overdevelopment, but the committee found that the proposal met the necessary separation distances and design standards.
• Environmental Considerations: The development included measures to protect existing trees and enhance landscaping.

The committee approved the application, recognizing the project's alignment with local planning policies and its contribution to affordable housing.

South Area Planning Sub-Committee - 19 June 2024

The South Area Planning Sub-Committee meeting focused on a single planning application and the appointment of leadership.

Appointment of Chair and Vice-Chair

Councillor Andrew Burley was appointed as Chair, and Councillor Parker as Vice-Chair for the municipal year 2024-25.

Planning Application for The Pines, Queens Drive, Oxshott

The subcommittee reviewed an application for the construction of three detached two-storey dwellings with rooms in the roof space at The Pines, Queens Drive, Oxshott. The proposal included the demolition of the existing dwelling and the creation of new access and landscaping.

The proposal would provide benefits in the form of additional dwellings that would make more efficient use of land in accordance with the local character of the area. - Planning Officer

Key Points of Discussion:

• Design and Scale: The proposed dwellings were designed to fit the character of the Crown Estate, with significant planting to enhance the site's appearance.
• Environmental Impact: The development included measures to achieve a biodiversity net gain and protect existing trees.
• Community Concerns: Objections were raised about the potential impact on the character of the area and increased density, but the committee found that the proposal met planning guidelines.

The committee approved the application, subject to conditions and a legal agreement to secure affordable housing contributions.

Local Spending Board - Oatlands & Burwood Park, Weybridge Riverside & Weybridge St George's Hill - 20 June 2024

The Local Spending Board meeting focused on the allocation of Community Infrastructure Levy (CIL) funds for local projects. Councillor Tillig was appointed as Chair for the year 2024-25.

Manby Lodge Infant School

The first application was from Manby Lodge Infant School, seeking £22,000 to complete the renovation and extension of a garage into an additional classroom.

We found a builder who can do the basic work but it's the amount of money that we can afford is a hundred thousand pounds. The new costs don't include the installation of a kitchen that we had initially planned for as well as other aspects of the project including internal decorating and the extra costs come in to around twenty two thousand. - Miriam Morris, Head Teacher

The board approved the application, recognizing the project's importance for accommodating the school's growing needs.

Oatlands School

The second application was from Oatlands School, requesting £10,000 for washroom renovations in their Oscar block.

The washrooms need repair. The children don't like using them, which affects the classroom as well because they're not concentrating whilst they're in class. - Charles, Chair of Governors

The board approved the application, acknowledging the necessity of the renovations for the school's daily operations.

St. James's Church

The third application was from St. James's Church, seeking £15,000 to upgrade their plant room and install a new boiler.

We have suffered in the past from very low temperatures in church during the winter months which has affected many of the users of the church at that time. - Alan Knowles, Treasurer and Trustee

The board approved the application, emphasizing the importance of maintaining a warm and welcoming environment for community activities.

Implications and Themes

This week's meetings highlight the council's ongoing efforts to balance community development with environmental sustainability and regulatory compliance. The approval of CIL funding for projects that enhance community facilities and promote inclusivity reflects the council's commitment to supporting local initiatives that directly benefit residents.

The Planning Sub-Committees' decisions underscore the complexities involved in balancing development needs with environmental protection, particularly in sensitive areas like the Greenbelt. The approval of the applications, despite some objections, demonstrates the council's strategic approach to planning and development, ensuring that local projects align with broader policy goals and community needs.

Overall, this week's meetings emphasize the council's dedication to fostering a supportive and sustainable community environment through strategic planning and thoughtful allocation of resources.

This week, Elmbridge Council held three meetings, with the most impactful discussions occurring during the Local Spending Board - Esher & Hersham and the Planning Committee meetings. The Overview and Scrutiny Committee meeting was cancelled.

Local Spending Board - Esher & Hersham - 10 June 2024

The Local Spending Board meeting focused on the allocation of Community Infrastructure Levy (CIL) funds for local projects. Councillor Simon Waugh was appointed as the chair for the year 2024-25. The board reviewed several applications for funding, with significant discussions around projects aimed at enhancing community facilities and services.

Esher Church of England High School

The first application was from Esher Church of England High School, seeking funds for their Access to Netball project. The school requested £1,875 to purchase new netball posts to improve PE lessons and increase participation in sports among students.

Our project is access to netball and we are looking for funding of £1,875 for five pairs of netball posts. - Chris Lowell, Head of PE, Esher Church of England High School

The board approved the application, recognizing the project's potential to promote physical activity and well-being among students.

Esher Cricket Club

The second application was from Esher Cricket Club, requesting funds to install hand dryers in their restroom facilities. The club emphasized the environmental and hygiene benefits of replacing paper towels with hand dryers.

The current restroom facilities are let down by our paper towels. It just feels scruffy and unhygienic and frankly will dissuade ladies and girls and men from joining. - John Woolhead, Chair of Grounds and Facilities Committee, Esher Cricket Club

Despite initial recommendations against the application, the board approved the funding, acknowledging the importance of maintaining high standards in community sports facilities.

Hersham Girlguiding

The third application was from Hersham Girlguiding, seeking funds to improve the acoustics and flooring of their hall. The improvements aim to create a more inclusive environment for children with neurodiverse needs.

We feel that this will ensure that we can remain as inclusive as possible and that any children that really struggle with that sound and noise environment aren't put off by our location. - Laura Harrison, Hersham Girlguiding

The board approved the application, highlighting the project's alignment with the council's commitment to inclusivity and community support.

Planning Committee - 11 June 2024

The Planning Committee meeting was notable for its detailed discussions on two major planning applications.

Elmbridge Canoe Club

The committee reviewed an application for a first-floor rear terrace extension at Elmbridge Canoe Club. The proposal aimed to create a covered outdoor training area and an extended balcony for occasional use during training sessions and race days.

The proposal involves the extension of the existing Canoe Club building in the Greenbelt which increases the footprint to 61%, equating to a disproportionate increase over the size of the original building resulting in inappropriate development in the Greenbelt. - Planning Officer

Despite concerns about the impact on the Greenbelt and neighboring properties, the committee approved the application with conditions, including the installation of a balcony screen and a management plan to regulate its use.

Former Waylands Treatment Works

The committee also considered a hybrid planning application for a phased master plan for mixed-use development at the former Waylands Treatment Works. The proposal included commercial development, affordable housing, and a nature restoration area.

The proposal is considered to be afforded significant weight and, when taken together, are considered to amount to Very Special Circumstances, which would outweigh the harm in this instance. - Planning Officer

After extensive discussions on traffic impact, environmental considerations, and community benefits, the committee ultimately refused the application, citing insufficient very special circumstances to justify the development in the Greenbelt.

Implications and Themes

This week's meetings highlight the council's ongoing efforts to balance community development with environmental sustainability and regulatory compliance. The approval of CIL funding for projects that enhance community facilities and promote inclusivity reflects the council's commitment to supporting local initiatives that directly benefit residents.

The Planning Committee's decisions underscore the complexities involved in balancing development needs with environmental protection, particularly in Greenbelt areas. The refusal of the Waylands Treatment Works application demonstrates the council's stringent adherence to Greenbelt policies and the high bar set for justifying such developments.

Overall, this week's meetings emphasize the council's strategic approach to community support and sustainable development, ensuring that local projects align with broader policy goals and community needs.

This week, Elmbridge Council held a meeting of the Local Spending Board for East & West Molesey on Monday, 03 June 2024.

Local Spending Board - East & West Molesey - 03 June 2024

The meeting was primarily focused on the allocation of Community Infrastructure Levy (CIL) funds for local projects. Councillor Popum was appointed as the chair for the year 2024-25. The board reviewed two key applications for funding, both of which were approved.

East Molesey Methodist Church

The first application was from the East Molesey Methodist Church, seeking funds to replace single-glazed windows in their Moss Hall. The project aims to improve energy efficiency, reduce maintenance costs, and enhance the comfort of hall users.

The completion of this project should help to improve our carbon footprint. Users should also feel the benefit by feeling warmer and it being less drafty. - Annette Petty, East Molesey Methodist Church

The board approved the application, recognizing the project's benefits for both the environment and the community.

St. Peter's Community and Youth Hub

The second application was from St. Peter's Community and Youth Hub in West Molesey, requesting funds to refurbish their kitchen. The hub serves approximately 500 people weekly, hosting activities ranging from baby groups to a food bank and a night shelter.

The kitchen that is in place at the moment is simply not adequate for the level of usage that's there. We'd ideally like to do that over this coming summer so that it's possible for it to be ready in time for use for different projects from September. - Alex, St. Peter's Community and Youth Hub

The board approved the full funding request, acknowledging the hub's critical role in the community and the necessity of the kitchen upgrade.

Implications and Themes

This week's meeting highlights the council's ongoing commitment to supporting community infrastructure and local projects. The approval of both applications underscores the council's focus on enhancing community facilities and promoting environmental sustainability.

The emphasis on energy efficiency in the East Molesey Methodist Church project aligns with broader council initiatives to reduce carbon footprints and improve building standards. Similarly, the support for St. Peter's Community and Youth Hub reflects the council's recognition of the importance of social services and community support structures.

These decisions also illustrate the council's strategic use of CIL funds to address local needs and improve community amenities. By funding projects that have a direct impact on residents' daily lives, the council continues to foster a supportive and sustainable community environment.

Overall, the meeting of the Local Spending Board for East & West Molesey this week was significant for its focus on community improvement and environmental sustainability, setting a positive precedent for future funding decisions.

This week, Elmbridge Council held three meetings, with the most impactful discussions occurring during the East Area Planning Sub-Committee and the South Area Planning Sub-Committee meetings. The North Area Planning Sub-Committee meeting was cancelled.

East Area Planning Sub-Committee - 20 May 2024

The East Area Planning Sub-Committee focused on the appointment of leadership and a single planning application for 11 Elm Gardens. Councillor Coombs was appointed as Chair, and Councillor Richard Williams as Vice-Chair.

Planning Application for 11 Elm Gardens

The main discussion revolved around a planning application for a part two-part single-story extension at 11 Elm Gardens. Despite objections from a neighboring property owner, the application was granted permission.

The subcommittee found no planning grounds to refuse the application. The recommendation was to grant permission with conditions. - Meeting Summary

Key Objections:

• Overlooking: Concerns about the new extension overlooking neighboring gardens.
• Density and Massing: The extension was considered out of place with the existing small detached houses.
• Visual Amenity: The extension would block views and detract from the area's visual appeal.

The decision to approve the application, despite these objections, underscores the council's focus on adhering to planning guidelines and conditions, such as matching new bricks to existing ones and following the planting schedule.

South Area Planning Sub-Committee - 22 May 2024

The South Area Planning Sub-Committee discussed three key items: the appointment of leadership, a planning application for a new house in Cobham, and a change of use application for a dog daycare facility in Cobham. Councillor Andrew Burley was appointed as Chair, and Councillor Parker as Vice-Chair.

Planning Application for 28 Leehill Road, Cobham

The subcommittee granted planning permission for a detached two-story house with conditions, including a construction transport management plan and measures to protect local trees.

The proposed house would contain five bedrooms, which raised questions about compliance with policy CS 19. - Meeting Summary

Change of Use Application for Dog Daycare Facility at Chatley Cottage, Cobham

The subcommittee approved the change of use of land to a dog daycare facility, citing very special circumstances such as economic benefits and high demand for dog daycare services.

The subcommittee agreed, noting the community and environmental benefits. - Meeting Summary

Planning Application for 1 Holtwood Road, Oxshott

The subcommittee granted planning permission for four pairs of semi-detached houses, subject to a satisfactory legal agreement for affordable housing contributions.

The new application included measures to achieve a biodiversity net gain, which had been agreed with Surrey Wildlife Trust. - Meeting Summary

Implications and Themes

The meetings this week highlight recurring themes we've discussed before, such as the council's commitment to balancing development with community standards and environmental considerations. The approval of the planning application for 11 Elm Gardens, despite objections, reflects the council's adherence to planning guidelines and conditions. Similarly, the decisions made by the South Area Planning Sub-Committee emphasize the importance of strategic planning and the consideration of broader community benefits.

The focus on affordable housing, as seen in the planning application for 1 Holtwood Road, continues to be a critical issue for the council. The emphasis on biodiversity net gain and the protection of local trees also aligns with the council's ongoing efforts to promote sustainable development.

Overall, this week's meetings underscore the council's strategic approach to planning and development, balancing the needs of the community with environmental and policy considerations.

This week, Elmbridge Council held several meetings, with the most impactful being the Council meeting on Wednesday 15 May 2024. Other meetings included the Overview and Scrutiny Committee, Licensing Committee, Audit and Standards Committee, Planning Committee, and the Shareholder Committee (Housing). Unfortunately, no video broadcasts were available for these other meetings.

Council Meeting - 15 May 2024

The Council meeting was notable for its ceremonial and administrative significance. The outgoing Mayor Richard gave a reflective speech on his tenure, highlighting community engagements and fundraising efforts for Aces, a charity supporting vulnerable families and children, which raised £35,252.

I am deeply grateful for the support and the opportunity to serve our community. The role of Mayor has been an honour, and I am proud of the positive reception and the work we've done together. - Outgoing Mayor Richard

New councillors were welcomed, including Simon Liefer (Eastia Ward), Wendy Gibbs (Herschen Village Ward), Pat Gormley (Molesy West Ward), Joshua Lambert (Walter North Ward), Alistair Price (Walter South Ward), and returning Councillor Mary Marshall (Claygate Ward). This influx of new members could bring fresh perspectives to council deliberations.

The election of the new Mayor for 2024-25 saw Neil Houston nominated and elected. In his acceptance speech, Neil Houston announced his chosen charity for the year, Homestart Elmbridge, which supports families in need.

I am honoured to take on this role and look forward to working with all of you to support our community. My chosen charity for the year will be Homestart Elmbridge, an organisation that does incredible work for families in need. - Mayor Neil Houston

Councillor Steve Bax was elected as the Deputy Mayor, expressing his commitment to supporting Neil Houston.

The meeting also covered the results of the borough election, with Councillor Mike Rollings elected as the Leader of the Council and Simon Wall as the Deputy Leader. The allocation of portfolio responsibilities and the appointment of committees for 2024-25 were agreed upon, including the establishment of a six-seat Appeals Subcommittee and the composition of the Area Planning Subcommittees.

Implications and Themes

The Council meeting underscored themes we've discussed before, such as the importance of community engagement and the strategic appointment of councillors to roles that align with their expertise. The focus on charitable work, as seen with the outgoing Mayor's fundraising for Aces and the new Mayor's support for Homestart Elmbridge, highlights the council's commitment to social welfare.

The administrative decisions, including the allocation of portfolio responsibilities and the establishment of committees, are crucial for the council's operational efficiency. These decisions will directly influence how effectively the council can address local issues and implement new policies.

The welcoming of new councillors suggests a potential shift in council dynamics, with new voices and ideas contributing to future deliberations. This could lead to innovative approaches to ongoing challenges, such as affordable housing and community development.

Overall, this week's Council meeting was significant for its ceremonial transitions and strategic administrative decisions, setting the stage for the upcoming year in Elmbridge governance.

This week, Elmbridge Council held a significant meeting that focused on various appointments and operational improvements within the council's structure. The Appointments Sub-Committee meeting on Wednesday 08 May 2024 was particularly noteworthy for its smooth execution and the strategic decisions made regarding leadership and committee placements.

Appointments Sub-Committee Meeting - 08 May 2024

The council efficiently addressed several key appointments, reflecting a well-prepared agenda and a consensus-driven approach. Here are the main points:

1. Appointment of Councillor Rawlings as Chair: Councillor Rawlings was confirmed as the chair for the remainder of the municipal year. This decision was made without opposition, indicating strong support or a lack of contention within the council.

Councillor Rawlings was proposed and confirmed as the chair for the remainder of the municipal year. - Meeting Summary

1. Appointments to External Committees and Bodies: The council made multiple appointments to important external bodies such as the Sorry Environment Partnership and the Joint Waste Collection Services Committee. Notably, Councillor Catherine Glass, a General Practitioner, was appointed to the Sorry and Borders Partnership NHS Foundation Trust, highlighting the council's preference for appointing members with relevant expertise to external roles.

Each appointment generally followed the recommendation of aligning roles with relevant portfolio holders or individuals with specific expertise. - Meeting Summary

1. Local Authorities Aircraft Noise Council (LAANC) Appointments: The appointment of Councillors Richard Flato, Tony Poppen, and Gregor McGregor as main representatives to the LAANC was significant. This reflects the council's active engagement with issues of aircraft noise, a concern for many local residents.

The council nominated Councillors Richard Flato, Tony Poppen, and Gregor McGregor as main representatives to the LAANC. - Meeting Summary

1. Health Liaison Panel and Other Committees: The reappointment of existing holders in several roles, such as the portfolio holder for community care, suggests a strategic decision to maintain continuity and stability in council operations and external relationships.

The efficiency and lack of contention in this meeting are indicative of a council that has either reached a consensus in advance or is experiencing a period of non-contentious cooperation. This approach could lead to more streamlined decision-making processes in future council activities, potentially affecting how quickly and effectively new policies and initiatives are implemented.

This meeting's focus on strategic appointments and operational continuity builds on themes we've discussed before, such as the council's emphasis on expertise and stability in governance. These decisions are crucial as they directly influence the council's effectiveness in managing local issues and collaborating with external bodies.

This week, Elmbridge Council held four meetings, two of which were cancelled. The most impactful discussions occurred during the East Area Planning Sub-Committee and the North Area Planning Sub-Committee meetings.

East Area Planning Sub-Committee Meeting - 22 April 2024

The key issue was the approval of a planning application for converting Station House into a House in Multiple Occupation (HMO). Despite concerns about parking and noise, the council approved the application, emphasizing the building's sustainable location and the broader need for affordable housing. This decision aligns with the council's ongoing efforts to increase the affordable housing stock, a recurring theme in council decisions.

The council approved the application, citing the building's sustainable location and previous inspector decisions that found no harm in similar schemes. - Meeting Summary

The meeting also highlighted ongoing issues with parking enforcement, a concern that continues to surface in council discussions. The responsibilities of Network Rail and Surrey County Council in this matter were noted but remain unresolved.

North Area Planning Sub-Committee Meeting - 24 April 2024

This meeting focused on two main items: the confirmation of a Tree Preservation Order (TPO) and a planning application for modifications to a residential development. The council confirmed the TPO for a tree at Oatlands Drive, emphasizing its ecological value and local significance. This decision supports local biodiversity and maintains the character of the area.

The council confirmed the TPO for a tree located at 35 and 37 Oatlands Drive, Waybridge. - Meeting Summary

The second decision approved modifications to a residential development on Hurstfield Road, allowing for dormer windows and roof lights. This reflects the council's approach to balancing development needs with community standards and aesthetics.

The council approved a variation of conditions for a residential development on Hurstfield Road, allowing modifications including the addition of dormer windows and roof lights. - Meeting Summary

Both meetings demonstrate the council's ongoing commitment to balancing development and conservation, addressing affordable housing needs, and responding to community concerns. These themes, particularly the focus on sustainable development and local character, are likely to continue shaping council decisions in the future.