Council — Sheffield

The Council appoints the Leader and at its Annual Meeting will appoint Councillors to serve on its Committees. It also appoints representatives to serve on joint bodies and external organisations.

Log of Policy Committee Responses to Council Motions

To ensure transparency and accessibility for members and the public, we produce a dedicated Log of Policy Committee Responses to Council Motions. This log records each motion referred to a Policy Committee, along with the agreed response and the date it was made. By maintaining this central record, members and the public can more easily see when responses have been provided and the details of each response, ensuring that Council business is tracked efficiently and that all members are kept informed of progress and outcomes.

Attending Meetings

Meetings of the Council have to be held as in-person meetings and are open to the public. Meetings are normally held at Sheffield Town Hall and are webcast.

If you would like to attend the meeting, please report to an Attendant in the Foyer at the Town Hall where you will be directed to the meeting room. However, it would be appreciated if you could register to attend, in advance of the meeting, by emailing committee@sheffield.gov.uk, as this will assist with the management of attendance at the meeting. Please do not attend the meeting if you have COVID-19 symptoms. To aid safe access and protect all attendees, you are welcome to wear a face covering within the venue.

PLEASE NOTE: The Public Gallery in the Town Hall Council Chamber can accommodate 50 persons. Social distancing may not be possible in the Gallery depending on the numbers of members of the public in attendance at the meeting. An overspill area will be provided in the event that more than 50 members of the public attend - the webcast of the meeting will be live streamed to that room. We are unable to guarantee entrance to the Public Gallery for observers, as priority will be given to registered speakers and those that have registered to attend.

Alternatively, you can observe the meeting remotely by clicking on the ‘view the webcast’ link provided on the meeting page of the website.

Public Questions, Statements and Petitions

The submission deadlines for Council meetings can be found here. At every Full Council meeting (except at the Annual Meeting and at Extraordinary Meetings) there is an opportunity for members of the public to ask questions about Council business, make statements and submit a petition under the agenda item ‘Public Petitions, Questions and Statements’. A response to the question or petition will be given by the Leader of the Council or the appropriate Committee Chair. A period of up to one hour is allocated for all questions, statements and petitions. The Lord Mayor (as Chair of the meeting) has discretion to order participations in an appropriate way to bring balance and fairness and to ensure a fair representation of the issues and voices heard at the Full Council meetings. The order for receiving public participations within the allocated time is:- 1. Petitions 2. Questions relating to the agenda of the specific Full Council meeting 3. Supplementary questions to written questions relating to the remit of Full Council 4. Statements There may be situations where some questions and/or statements are not able to be presented in the meeting because time does not allow, or where a Member undertakes to provide a written response. Where this occurs, a written response will be sent to participants within 10 clear working days of the meeting and will be published on the Council website. The following arrangements apply to all types of question and statements:- · Your written question, supplementary question, agenda related question or statement must not exceed 200 words. A question may have multiple linked parts and that will be considered as one question as long as it is within the 200-word limit. · Any pre-amble or introductory remarks must be included in the 200-word limit. · You can have a maximum of two participations in any meeting e.g. a written question and a statement, or an agenda related question and a statement. · All questions and statements must be sent by email to the following email address by the deadlines set out below: publicquestions@sheffield.gov.uk. If you do not meet these deadlines, your question or statement will be deferred to the next meeting of Full Council, unless you withdraw your submission or agree to submit it to the next meeting of the appropriate Committee. (Details of how we will use and keep your information can be found here). · You have the option to attend the meeting in person, join remotely via hybrid link, request that a nominated person or Council officer read your submission on your behalf or request a written response. Please note, written remit questions will only receive a written response and will not be read out in the meeting.

The submission deadlines for Council meetings can be found here. The arrangements for the different methods of public participation at Full Council meetings are as follows:- Written questions relating to the remit of Full Council: · You must submit your question in writing by 9 a.m., six clear working days before the scheduled meeting. E.g. for meetings held on a Wednesday, a written question will need to be received by 9.00 a.m. on the Monday of the previous week. The submission deadlines for Council meetings can be found here. · A response to your written question will be sent to you and published one clear day before the relevant meeting. E.g. for meetings held on a Wednesday, the response will be published on the Monday of that week. The written question will not be read out at the meeting, so there is no requirement for you to attend the meeting, however you can if you wish to do so.

Supplementary questions: · If you have submitted a written question, you can submit a supplementary question that arises directly from your original written question and/or the response. · You must submit your supplementary question in writing by 9 a.m. on the working day before the relevant meeting. E.g. for meetings held on a Wednesday, a supplementary question will need to be received by 9.00 a.m. on the Tuesday of that week. The submission deadlines for Council meetings can be found here. · A verbal response may be provided in the meeting, however, if this is not possible due to lead times, you will receive a response within 10 clear working days. Questions relating to the published agenda for the specific Full Council meeting: · You must submit your question in writing by 9 a.m., two clear working days before the scheduled meeting. E.g. for meetings held on a Wednesday, a verbal question will need to be received by 9.00 a.m. on the Friday of the previous week. The submission deadlines for Council meetings can be found here. · A verbal response may be provided in the meeting, however, if this is not possible due to lead times, you will receive a response within 10 clear working days.

Statements: · Statements relevant to the remit of Full Council must be received in writing by 9 a.m., six clear working days before the scheduled meeting. The submission deadlines for Council meetings can be found here. · Statements relevant to items on the published agenda for the specific Full Council meeting must be received in writing by 9 a.m., two clear working days before the scheduled meeting. · All statements will be published online the working day before the relevant meeting and circulated to all Members of the Council. · Statements can be read out at the relevant meeting (if time allows) and there is no commitment to responding to a statement.

Petitions:

· You must submit your petition in writing by 9.00 a.m. at least 2 working days in advance of the date of the meeting, by email to committee@sheffield.gov.uk or via the e-petition facility on the Council’s website. · You can present your petition at the meeting, either in person or remotely, and will be given up to three minutes to do this. If you are not able to attend the meeting, brief details of the petition will be reported to the meeting, or you can submit a statement (maximum of 200 words) to be read out on your behalf. · A verbal response may be provided in the meeting, however, if this is not possible due to lead times, you will receive a response within 10 clear working days. Please note that petitions, questions or statements will not be permitted if they relate to:- · judicial or quasi-judicial matters; · individual planning/licence/grant applications or appeals; · identifiable officers or Members of the Council; · confidential matters of the type referred to in Schedule 12A to the Local Government Act 1972; · matters which are repetitious, including questions which are substantially the same as questions asked at other meetings of the Council or Committees within the previous six months; or · matters of an irrelevant, defamatory, frivolous or offensive nature or a general misuse of the opportunity.

subject to there being no bank holidays, these are not included when calculating clear working days.

Recording of Meetings Please note that meetings of the Full Council will be filmed for live or subsequent broadcast via the Council’s website. Recording is also allowed at Full Council meetings under the direction of the Lord Mayor (as Chair of the meeting). The Protocol For Webcasting, Filming And Recording Of Sheffield City Council Meetings provides further information.