The Member Development and Standards Sub-Committee met on Thursday 11 June 2026 to discuss proposals for enhancing member support and development. Key topics included the introduction of a Committee Buddy Scheme, a pilot for Microsoft Copilot, and a confidential reporting mechanism for member behaviour. The committee also received an update on member learning and development activities.

Election of a Deputy Chair

The Sub-Committee was scheduled to elect a Deputy Chair in accordance with Standing Order 29.

Proposal for a Committee Buddy Scheme for New Committee Members

A report from the Town Clerk outlined a proposal for a Committee Buddy Scheme designed to support members newly appointed to committees and sub-committees. This initiative emerged from feedback indicating that joining committees mid-term can make it challenging for new members to grasp the context of ongoing issues, priorities, and working practices. The scheme aims to provide informal peer support from experienced members, complementing existing officer support. Several delivery models were presented for consideration, including the designation of a Committee Buddy by each committee, the role being undertaken by the Chair or Deputy Chair, or the Chair nominating an existing member. The report recommended a hybrid approach, giving Chairs discretion to either fulfil the role themselves or nominate another member, supported by the Committee Clerk. This proposal aligns with the Corporate Plan 2024–2029 objectives of fostering Diverse Engaged Communities and Providing Excellent Services.

Proposal for a Microsoft Copilot Pilot Scheme for Members

The Sub-Committee was to consider a proposal for a limited pilot scheme to trial Microsoft Copilot for members. This initiative was prompted by member feedback regarding the length and complexity of committee reports and agenda packs. While acknowledging that members already have access to the free version of Microsoft Copilot (Copilot Chat) and that Digital, Information and Technology Services (DITS) are providing training, the report suggested a pilot of the premium version could assess its practical value. The pilot would involve a small cohort of volunteer members and aim to evaluate the benefits of premium functionality, identify use cases, and develop guidance for wider adoption. The report noted that the premium licence costs approximately £25.50 per user per month. This proposal supports the Corporate Plan objective of Providing Excellent Services.

Proposal for an Informal and Confidential Reporting Mechanism for Member Behaviour

A report proposed the introduction of an informal and confidential reporting mechanism to address lower-level member behavioural issues that do not meet the threshold for formal Code of Conduct complaints. This mechanism would allow members and officers to raise concerns confidentially, and potentially anonymously, via the Members' Portal. These concerns would be directed to the Chief Commoner, Deputy Town Clerk, and Assistant Town Clerk for informal resolution through discussion or advice. The proposal aims to foster a respectful and professional member culture and encourage early intervention. It also addresses an action arising from the Local Government Association's Review into Member Behaviour from November 2023, concerning the management of informal complaints from officers against members. This initiative supports the Corporate Plan objectives of fostering Diverse Engaged Communities and Providing Excellent Services.

Member Learning and Development Update

The Sub-Committee received an update on member learning and development activities undertaken since February 2026, in line with the Member Learning and Development Strategy 2025–2029. The report detailed training delivered, attendance data, and progress on the Equity, Equality, Diversity and Inclusion (EEDI) quarterly theme. Specific training sessions mentioned included Members & Equalities Law, Member Training on Bias, and Beyond the Boardroom: Engaging with Businesses and Workers in your Ward. The report also highlighted opportunities to engage with research into the City Corporation's historical links to the transatlantic slave trade, including a Q&A session with Professor William Pettigrew. Updates on Digital Services all-member sessions, focusing on areas like Artificial Intelligence and Data and Information, were also provided. The report noted that delivery remained within the approved annual Member Development budget.

Casework Management System – Oral Update

The Town Clerk was scheduled to provide an oral update on the Casework Management System.

Public Minutes

The Sub-Committee was due to agree the public minutes of the meeting held on 23 February 2026.

Questions on Matters Relating to the Work of the Sub-Committee

Members had the opportunity to ask questions relating to the work of the Sub-Committee.

Any Other Business That the Chair Considers Urgent

Any other urgent business that the Chair deemed necessary to bring to the committee's attention was scheduled for discussion.

The meeting also included a Part 2, Non-Public Agenda, which involved the exclusion of the public for discussions on non-public minutes and other urgent matters.