This week, the Conwy Council held two meetings that addressed key issues related to planning and environmental conservation.

Planning Committee

The Planning Committee met on Wednesday, June 19, 2024. This meeting was particularly impactful, focusing on several significant planning applications and decisions.

Key Decisions and Discussions

One of the most notable decisions was the approval of a reserved matters application for a sustainable housing scheme in Llanarmon-yn-Iâl. The approved scheme includes 12 dwellings with a mix of three, four, and five-bedroom homes. The application was supported by statutory consultees, including Natural Resources Wales and the AONB Joint Committee, ensuring that the development aligns with environmental and design standards.

Our scheme is policy compliant and supplies much-needed affordable dwellings as well as a commuted sum, stated Richard Jones, the agent for the application.

The committee also discussed the importance of the Dark Skies Initiative in the context of this development, emphasizing the need for external lighting to conform to these standards to reduce light pollution.

Another significant application approved was for a detached dwelling adjacent to the churchyard entrance on Church Street in Rhuddlan. This application had previously faced challenges due to its location within a conservation area. However, revisions to the materials and design, including the use of more stone and reduced sleeper height, helped address these concerns.

Considerable thought and care have been given to the scale, position, size, plan, roof shape, and materials of the dwelling to ensure that views across the site of the Lich Gate and into the churchyard would be retained, explained the agent.

The committee also approved the subdivision of an existing dwelling in Birch Hill, Llangollen into two flats, with conditions to ensure adequate parking and prevent the property from being used as holiday lets.

Lastly, the committee approved a variation of condition for the Biogen anaerobic digestion plant in Rhuallt, allowing the digestion of food and non-waste crops. This decision aims to optimize the plant's capacity and efficiency.

The capacity of the plant is still remaining the same as it was when initially granted. It's not being enlarged in any way whatsoever, clarified an officer.

Clwydian Range and Dee Valley Area of Outstanding Natural Beauty Joint Committee

The Clwydian Range and Dee Valley Area of Outstanding Natural Beauty Joint Committee met on Friday, June 21, 2024. Unfortunately, no transcript or video was provided for this meeting, so we are unable to report on the specific discussions and decisions made.

Thematic Continuity

These meetings continue themes we've discussed before, particularly the balancing act between development and environmental conservation. The Planning Committee's focus on sustainable housing, conservation area considerations, and optimizing existing facilities reflects ongoing efforts to enhance local governance and community services amidst financial and operational challenges.

In summary, the decisions made this week have significant implications for local planning and environmental conservation. The council's actions reflect a commitment to both sustainable development and the well-being of its residents.

This week, the Conwy Council held two significant meetings that will shape the community's future, particularly in terms of governance and public services.

Governance and Audit Committee

The Governance and Audit Committee met on Wednesday, June 12, 2024. This meeting covered several key topics, including the election of the chair and vice-chair, the council's performance self-assessment, and the internal audit external quality assessment.

Election of Chair and Vice-Chair

David Stewart was re-elected as Chair of the committee, and Councillor Mark Young was re-elected as Vice-Chair. Both elections were uncontested and confirmed by a show of hands.

Council's Performance Self-Assessment 2023-2024

The committee reviewed the Council's Performance Self-Assessment 2023-2024 Report. The report highlighted the progress made and challenges faced in achieving the council's key performance aims. The committee discussed the importance of the self-assessment in planning for the future and noted the need for continual review of corporate plan commitments in light of the current financial environment.

Internal Audit External Quality Assessment

The committee considered the Internal Audit External Review 2024-25 Report conducted by Alex Jenkins from Ceredigion Council. The assessment found that the internal audit service generally conforms to the public sector internal audit standards, with 45 areas conforming, 6 partially conforming, and 5 areas of non-conformance. The committee acknowledged the findings and the action plan to address the areas of non-conformance.

Medium-Term Financial Strategy and Plan for 2025/26 - 2027/28

The Head of Finance and Audit presented an update on the medium-term financial strategy and plan, including a review of the council's financial resilience and sustainability. The committee discussed the capacity of the finance team, the impact of the new financial system, and the importance of tracking budget proposals. The committee also noted the need for better public engagement regarding the council's financial position.

Treasury Management Update 2023/24

The committee received a Treasury Management Update report for 2023/24. It was agreed that substantive reports would be presented at the January and July meetings, with information reports provided in April and November.

Forward Work Programme

The committee reviewed its forward work programme, noting ongoing work to balance the workload and ensure meaningful discussion within appropriate timescales. The committee agreed to move the Corporate Risk Register review to the July meeting and to present the complaints process as a substantive report.

Conwy and Denbighshire Public Services Board

The Conwy and Denbighshire Public Services Board met on Friday, June 14, 2024. The meeting focused on the development of a PSB work plan, the next steps for the Healthy Travel Charter, and feedback from a recent shared learning event.

Development of a PSB Work Plan

Amanda Jones from Conwy County Borough Council introduced the workshop overview and development of a PSB work plan. The workshop, held in January 2024, aimed to build on the PSB’s commitment to a whole systems approach in designing and delivering its well-being plan. The next steps included agreeing on key actions to form a work plan, assigning member leads for each action, and offering one-on-one sessions with members to reflect on their roles and support needs. The proposed work programme included eight meetings per year, with a mix of formal and informal sessions. Topics for future agenda items included health and economic deprivation, mental health and well-being, and community resilience. The board resolved to note the workshop overview and development of the PSB work plan.

Healthy Travel Charter Next Steps

Louise Woodfine from Betsi Cadwaladr University Health Board introduced the Healthy Travel Charter and its next steps. The charter, already signed by the Regional Leadership Board, aims to promote active travel and reduce pollution. Dr. Tom Porter from Cardiff and Vale University Health Board and Iona Hughes from Natural Resources Wales assisted with the presentation. Key points included the decline in bus and coach travel, the increase in car use, and the significant impact on climate change and public health. The charter includes measures such as reducing pollution, supporting active travel, and protecting green spaces. The board resolved to note the Healthy Travel Charter report and agreed to identify leads/coordinators from their organisations to track progress.

Feedback from PSB Shared Learning Event

The Chair provided verbal feedback from a recent PSB shared learning event, which took place three weeks prior. The event highlighted the importance of wider partnership working and provided clarity on the focus areas for PSBs. It was agreed to invite Derek Walker, the Well-being Future Generations Communications Officer, to join the PSB. The board resolved to note the feedback from the shared learning event.

Forward Work Plan

The Chair presented the Public Services Board forward work programme. An informal meeting was agreed upon to populate the forward work programme based on the discussions during the meeting. The board approved the forward work programme.

Thematic Continuity

These meetings continue themes we've discussed before, particularly the balancing act between operational efficiency and community engagement. The Governance and Audit Committee's focus on financial strategy, internal audit, and performance self-assessment, and the Public Services Board's emphasis on health, well-being, and community resilience reflect ongoing efforts to enhance local governance and community services amidst financial and operational challenges.

In summary, the decisions made this week have significant implications for local governance, financial management, and community services. The council's actions reflect a commitment to both fiscal responsibility and the well-being of its residents.

This week, the Conwy Council held three meetings that addressed a variety of issues, from licensing and performance scrutiny to standards.

Licensing Committee

The Licensing Committee met on Wednesday, June 5, 2024. This meeting covered several key topics, including the appointment of the chair and vice-chair, tributes to a former member, and a significant discussion on taxi fare adjustments.

Appointment of Chair and Vice-Chair

Councillor Bobby Feeley was reappointed as the chair, and Councillor Hugh Irving was appointed as the vice-chair for the municipal year 2024-2025. Both were commended for their dedication and leadership.

Tribute to Former Member

A heartfelt tribute was paid to former lead member Wyn Mullen-James, who recently passed away. Members shared their memories and acknowledged her years of service and dedication.

Taxi Fare Adjustments

A significant portion of the meeting was dedicated to discussing the Hackney Carriage Vehicles Table of Fares and Charges. The committee debated whether to increase taxi fares in line with a new fare calculator, which considers the cost of running a taxi and aims to provide a fair income for drivers. The proposal was to increase the fare for a two-mile journey from £6 to £6.94. However, after extensive discussion, the committee decided to retain the current fares, citing a lack of strong demand from drivers for an increase and concerns about the impact on customers, particularly the elderly.

There hasn't been a barrage of requests from drivers to get those prices up, noted Councillor Andrea Tomlin.

Performance Scrutiny Committee

The Performance Scrutiny Committee met on Thursday, June 6, 2024. The meeting focused on several key topics, including the Estyn inspection report, the medium-term financial strategy, and the climate and ecological change strategy.

Estyn Inspection Report

The committee reviewed the Estyn inspection report from 2018, which highlighted variability in outcomes in secondary schools and the need for better evaluation of services. The director emphasized the ongoing efforts to address these issues, despite the challenges posed by the pandemic.

Medium-Term Financial Strategy

The committee discussed the medium-term financial strategy, which outlines the council's financial projections and plans for the next few years. The report highlighted the need for continued savings and careful financial management to address budgetary pressures.

Climate and Ecological Change Strategy

The committee reviewed the updated climate and ecological change strategy, which aims to make the council net carbon zero by 2030. The strategy includes actions to reduce emissions from buildings and vehicles, enhance biodiversity, and engage with the community. The committee supported the strategy and recommended its adoption by the council.

Standards Committee

The Standards Committee met on Friday, June 7, 2024. The meeting focused on maintaining high standards of conduct among councillors and ensuring compliance with the council's code of conduct. The committee reviewed recent complaints and discussed ongoing training and support for councillors to uphold ethical standards.

Thematic Continuity

These meetings continue themes we've discussed before, particularly the balancing act between operational efficiency and community engagement. The Licensing Committee's focus on taxi fares, the Performance Scrutiny Committee's emphasis on financial strategy and climate action, and the Standards Committee's commitment to ethical governance reflect ongoing efforts to enhance local governance and community services amidst financial and operational challenges.

In summary, the decisions made this week have significant implications for local governance, financial management, and community services. The council's actions reflect a commitment to both fiscal responsibility and the wellbeing of its residents.

This week, the Conwy Council held two important meetings that will have significant implications for local planning and housing.

Planning Committee

The Planning Committee met on Wednesday, May 22, 2024. This meeting covered several key topics, including the appointment of the chair and vice-chair, a moment of reflection for deceased councillors, approval of previous meeting minutes, and the discussion and voting on various planning applications.

Appointment of Chair and Vice-Chair

Councillor Mark Young was appointed as the chair, and Councillor Alan James as the vice-chair for the municipal year 2024-2025. Both were praised for their experience and leadership.

Moment of Reflection

A moment of reflection was held for Councillors Windmill and James, who had recently passed away. Members shared their fond memories and condolences.

Planning Applications

Several planning applications were discussed and voted on:

• Cluitgate Motel, Clambetta, Dr. and Cluit Riffin: Approved with conditions to ensure improvements to the lighting scheme. Kerry James, a public speaker, highlighted the positive economic impact of the refurbishment.
• Former Generator Building at Cluitgate Motel: Approved with conditions for external lighting details and biodiversity gains. Kerry James emphasized the building's compliance with tourism development policies.
• Former North Wales Hospital, Denbigh: Deferred due to ongoing legal discussions about the S106 agreement terms. Members expressed concerns about delays but were assured that funding was not at risk.
• Outbuilding at Havard Park, Bodfari: Approved with extensive conditions. Councillor Parry noted local support for the application.
• Tree Preservation Order at Town Hall, Llangollen: Approved despite the town council's objection. The tree was deemed valuable and attractive, warranting protection.
• Graig Quarry, Denbigh: Councillors Delith Jones and Arwel Roberts were nominated to represent the council in defending the decision to refuse planning permission for the extension and working of limestone.

Cabinet

The Cabinet met on Tuesday, May 21, 2024. The meeting focused on several key topics, including the approval of the draft local housing market assessment, the establishment of a board for the long-term plan for towns initiative in Rhyl, and updates to the Forward Work Program.

Draft Local Housing Market Assessment

The council discussed the current and future housing needs in Denbighshire, emphasizing the statutory requirement to submit the assessment to the Welsh Government. The report highlighted a need for 400 affordable homes per year for the first five years and 153 affordable homes per year for the next 15 years. The majority of the need is for smaller one or two-bedroom properties due to the high number of one or two-person households. The council also discussed the challenges of bringing empty properties back into use and the importance of engaging with stakeholders, including registered social landlords, developers, estate agents, and tenants.

Long-Term Plan for Towns Initiative in Rhyl

The council needs to confirm the chair and board members by June 3rd to secure £20 million in funding from the UK Government. The funding is intended to support safety and security, high streets heritage and regeneration, and transport and connectivity in Rhyl. The council discussed the importance of community engagement and the need for the board to include representatives from various sectors, including the business community. Clear governance structures and the potential for the board to leverage additional funding were also highlighted.

Forward Work Program

The Forward Work Program was updated to include several new items, such as updates on the medium-term financial strategy and plan, revenue budget setting for 2025-26, and the capital plan for 2025-28. The council also plans to bring updates on the long-term plan for towns initiative in Rhyl as needed.

Thematic Continuity

These meetings continue themes we've discussed before, particularly the balancing act between operational efficiency and community engagement. The Planning Committee's focus on local development and the Cabinet's emphasis on housing needs and town regeneration reflect ongoing efforts to enhance local governance and community services amidst financial and operational challenges.

In summary, the decisions made this week have significant implications for local planning and housing. The council's actions reflect a commitment to both fiscal responsibility and the wellbeing of its residents.

This week, the Conwy Council held two significant meetings that will shape the community's future, particularly in terms of educational infrastructure and community engagement.

Partnerships Scrutiny Committee

The Partnerships Scrutiny Committee convened on Thursday, May 16, 2024. This meeting covered several important topics, including the election of a Vice Chair, a review of a Cabinet decision on the Sustainable Communities for Learning rolling programme, and a call-in request regarding the consultation process for the development of a school on a playing field in Denbigh.

Sustainable Communities for Learning

The most impactful discussion was the review of the Cabinet decision on the Sustainable Communities for Learning rolling programme. The decision involved submitting a strategic outline programme to the Welsh Government, prioritizing the development of several schools: Ysgol Plas Brondyffryn, Ysgol Pendref, Denbigh High School, Ysgol Bryn Collen, and Ysgol Gernant. Concerns were raised about the loss of a playing field and the adequacy of the consultation process. Officers clarified that the decision was about the strategic programme and that detailed consultations would occur at later stages.

Call-In Request

Another significant topic was the call-in request concerning the consultation process for the development of Ysgol Plas Brondyffryn on a playing field in Denbigh. Councillor Mark Young and others argued that there had not been sufficient consultation with the community and relevant stakeholders, such as Sports Wales and local clubs. They also raised concerns about the potential loss of green space and the need for a thorough assessment of the impact. Officers responded by detailing the consultations that had taken place and explaining the legal and planning processes involved. The committee ultimately voted against referring the decision back to the Cabinet.

The consultations that have taken place were in line with legal requirements, and further detailed consultations will occur as the project progresses, explained an officer.

Election of Vice Chair

Councillor Pauline Edwards was elected as Vice Chair for the 2024-25 municipal year. The committee also approved the minutes from the previous meeting and discussed the work programme for future meetings, emphasizing the need for further scrutiny of the consultation process for school developments.

County Council

The County Council met on Tuesday, May 14, 2024. The meeting began with a tribute to Councillor Windmill James, who recently passed away. Councillors expressed their condolences and shared memories of her contributions and character.

Election of Chair and Vice Chair

Councillor Peter Scott was elected as Chairman of the Council for the 2024-25 municipal year, and Councillor Diane King was elected as Vice Chair.

Public Participation

During the public participation segment, Mr. Gonzales asked about the Council's engagement with minority groups and ensuring their wellbeing needs are addressed. Councillor Julie Matthews responded, outlining the Council's commitment to equality and diversity, and the various engagement activities and policies in place.

Pay Policy Statement

The Council approved the Pay Policy Statement for 2024-25, which outlines the remuneration of chief officers and other employees. This policy ensures that the Council's pay structure is fair and competitive, aiding in recruitment and retention.

Annual Review of Political Balance

The Council reviewed the political balance of its committees and appointed Councillor John Harland to the Standards Committee. The process involved nominations and a roll call vote, with Councillor Harland receiving the majority of votes.

Thematic Continuity

These meetings continue themes we've discussed before, particularly the balancing act between operational efficiency and community engagement. The Partnerships Scrutiny Committee's focus on the Sustainable Communities for Learning programme and the County Council's commitment to equality and diversity reflect ongoing efforts to enhance local governance and community services amidst financial and operational challenges.

In summary, the decisions made this week have significant implications for educational infrastructure and community engagement. The Council's actions reflect a commitment to both fiscal responsibility and the wellbeing of its residents.

This week, the Conwy Council's Communities Scrutiny Committee convened on Thursday, May 9, 2024, to discuss several key issues affecting local governance and community facilities. The meeting, which can be accessed in full here, covered topics ranging from the management of void properties to the provision of public conveniences and the safety of heating systems in council properties.

Management of Void Properties

The committee dedicated a significant portion of the meeting to the challenges associated with managing void (empty) council properties. The discussion centered on the financial and operational difficulties of maintaining these properties while ensuring they meet the required standards for public housing. The committee resolved to continue striving for efficiency in managing these properties, despite budget constraints. A council member highlighted the financial losses due to prolonged vacancies:

The ongoing issue of void properties not only results in a loss of potential rental income but also incurs additional costs in council tax payments for these unoccupied units, explained a council member.

This decision has direct implications for the council's budget and its ability to provide timely housing solutions to residents.

Public Conveniences Proposal

Another significant discussion focused on the management of public conveniences. The committee decided to delay making a final decision until further consultation feedback is received. This approach underscores the council's commitment to community engagement and informed decision-making. The implications here are clear: the council is taking a cautious approach to ensure that any changes in the management of public conveniences meet community needs and expectations.

Heating and Safety in Council Properties

The adequacy of heating systems in council properties, especially during power outages, was also a critical issue. The committee agreed to review and possibly enhance the emergency support available to tenants, particularly in extreme weather conditions. This decision is crucial for ensuring the safety and comfort of tenants during emergencies.

Thematic Continuity

This meeting continues a theme we've observed in previous council discussions: the balancing act between operational efficiency and the quality of services provided to the community. Similar to the discussions in the Cabinet meeting on April 23, 2024, where financial management and infrastructure readiness were key concerns, this meeting also grappled with financial constraints while aiming to maintain high standards in public housing and facilities.

In summary, the Communities Scrutiny Committee's meeting this week addressed several pressing issues with significant implications for community welfare and council finances. The decisions made and the discussions held reflect ongoing efforts to enhance local governance and community services amidst financial and operational challenges.

This week, Conwy Council held two significant meetings that will impact the community's future, particularly in terms of educational infrastructure and financial management.

The first meeting was the Cabinet meeting on Tuesday, April 23, 2024, where the council submitted the strategic outline for the Sustainable Communities for Learning program. A key decision was made to prioritize the school project for Ysgol Plas Brondyffryn, a special education school. This decision was based on the project's readiness and alignment with Welsh Government funding requirements. The debate highlighted the tension between addressing immediate readiness and broader needs across other schools:

The readiness of Ysgol Plas Brondyffryn to immediately commence improvements, aligned with available funding streams, presents a strategic opportunity to address urgent special educational needs, stated one council member during the discussion.

Additionally, the council approved the medium-term financial plan, which revealed significant budgetary challenges ahead. The plan includes a new savings tracker to monitor financial targets, reflecting a cautious approach to future spending and emphasizing stringent financial management.

The following day, on Wednesday, April 24, 2024, the Governance and Audit Committee met to update operational and strategic frameworks, including the terms of reference for the committee itself. This update aims to enhance the committee's oversight capabilities and ensure robust financial governance. The meeting also reviewed the medium-term financial strategy, which outlines potential financial pressures and proposes various tax and funding scenarios to manage uncertainties effectively.

The committee discussed the annual complaints report and the corporate risk register, emphasizing the importance of transparency and accountability in council operations. The treasury management update confirmed adherence to the council's investment and borrowing strategies, crucial for maintaining financial health amid significant capital projects.

These meetings underscore a recurring theme of balancing immediate needs with long-term sustainability, a challenge we will continue to monitor in future updates. The decisions made this week have set the stage for cautious financial management and prioritized investments in educational infrastructure, reflecting the council's commitment to both fiscal responsibility and community development.