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Weekly updates
Council Greenlights Black Swan Conversion; Ethics Training for Councillors
In the past week, the Test Valley council has held two meetings. Here are the details:
Employment Appeals and Ethics Sub-Committee
Date: Monday 24 June 2024
The Employment Appeals and Ethics Sub-Committee resolved that there had been no breach of the Code of Conduct by a Borough Councillor who had been the subject of a complaint. The Sub-Committee recommended that all Councillors attend training in Equality, Diversity and Inclusion and that Councillors who use social media should attend training on best practice in digital communications.
Allegation of a Breach of the Code of Conduct for Elected Members
The Sub-Committee considered a complaint made against a Councillor. No details about the nature of the complaint or the identity of the Councillor were revealed. The Committee heard evidence from an investigator appointed by the Council, an Independent Person, and the Monitoring Officer. The Independent Person, required by the Localism Act 2011, advises the Committee on whether the Councillor's actions breached the Code of Conduct and whether the Council's procedures were followed correctly.
After hearing the evidence, the Sub-Committee resolved that the Councillor had not breached the Code of Conduct. However, they made two recommendations:
That all Councillors attend training and development, as part of the Council’s ongoing commitment to Equality, Diversity and Inclusion, specifically in respect of the Gypsy, Roma Traveller Community.
That those Councillors who use social media as a way to engage with communities attend training on best practice for communicating appropriately in a digital environment.
These recommendations are likely to be debated at a future Full Council meeting.
Northern Area Planning Committee
Date: Thursday 27 June 2024
The Northern Area Planning Committee voted unanimously to grant planning permission for a change of use of The Black Swan pub in Munston to residential use, and listed building consent for works to facilitate the change of use. Both applications were granted despite significant public opposition.
The Black Swan Public House, Munston
The application to change the use of the Black Swan from a public house (use class Sui Generis1) to a dwellinghouse (use class C32) was the subject of significant discussion.
Planning officers recommended approval, subject to conditions. They argued that:
"...we have seen that as a way, in our consideration of the application, we have taken advice and we consider that that was a reasonable offer.
We also set out the update paper that we don't have in mind but it's information to confirm how we provide the use of that construction. It's just a fact that can't be made viable. So the way that that's given is part of the review."
— Planning Officer, 2302579FULLN NAPC Report 1
Several members of the public spoke against the application. They argued that the pub was a valuable community asset and could be made viable with the right investment.
Mr Corian of Buncombe Parish Council argued that an offer to purchase the property made by a Mr Ball represented a real and credible offer
to purchase and run the pub as a going concern. He suggested that:
...the marketing exercise to sell the pub for £300,000 was fundamentally flawed from the outset.— Mr Corian, Buncombe Parish Council, Public reports pack Thursday 27-Jun-2024 17.30 Northern Area Planning Committee
Mr Bacon, a resident of Munston, also spoke against the proposal. He argued that:
...It's not just the pub, it's about the community spirit. It's about us old ones and the young ones getting together, and without this pub, there's nowhere in the village for us to integrate.— Mr Bacon, Public reports pack Thursday 27-Jun-2024 17.30 Northern Area Planning Committee
The committee voted to approve the application, noting that the pub had been marketed for sale for a significant period with no realistic offers being received. This decision was made against the backdrop of Policy COMP14, which seeks to protect community facilities from redevelopment threats where they are viable and meet community needs.
Listed Building Consent for The Black Swan Public House, Munston
The committee also considered an application for listed building consent for works to facilitate the change of use of the Black Swan. The works included the removal of the existing bar, the installation of a new kitchen, and the creation of a new bedroom.
Planning officers recommended approval, subject to conditions. They argued that the works were necessary to facilitate the change of use and would not have a detrimental impact on the character of the listed building. The committee voted to approve the application.
This week, the council focused on ethical standards and planning applications with significant community impact. The decisions regarding the Black Swan pub reflect the council's efforts to balance development with preserving community assets. The recommendations for Councillor training underscore the council's commitment to equality, diversity, and effective digital communication.
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Sui Generis is a planning designation that means 'in its own class'. Drinking establishments with planning permission are usually designated Sui Generis because their impact on the surrounding area is considered too specific to be adequately described by a broader designation like A, B, or C. ↩
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C3 is the planning use class designation for dwellinghouses. This class covers houses that will be occupied by a single family. ↩
Council Approves Hilltop Farm Tourism Development and Woodside House Hay Barn
In the past week, the Test Valley council has held two meetings. Here are the details:
Southern Area Planning Committee
Date: Tuesday 11 June 2024
The Southern Area Planning Committee meeting focused on several planning applications, with the most significant discussion revolving around Hilltop Farm in Newton. The application sought to continue the seasonal change of use from agricultural and former golf course to tourism, including the installation of Shepherd's huts and ancillary structures.
The principal planning officer, Mark Spaincliff, presented the application, highlighting the site's layout and the proposed structures. He noted that the application site is well-screened by existing vegetation, which mitigates visual impact from public rights-of-way and nearby properties. The committee discussed concerns raised by a neighbour regarding potential noise and visual intrusion. The officer confirmed that the existing tree cover provides robust screening and that the structures are not visible from most public viewpoints.
A key point of debate was the potential noise impact from the tourism activities. The committee considered whether to impose conditions to restrict amplified music on the site. Ultimately, it was decided that while the environmental health team had not raised objections, a condition limiting amplified music after 9 PM would be prudent to protect neighbouring residents.
The committee voted to approve the application with the added condition on noise control, reflecting the council's commitment to balancing development with community concerns.
Northern Area Planning Committee
Date: Monday 10 June 2024
The Northern Area Planning Committee meeting addressed several planning applications, including a notable one for a new hay barn at Woodside House in Hurstbourne Tarrant. The application proposed constructing a hay barn close to a neighbouring property, Ash Brook, raising concerns about fire risk.
The applicant's agent argued that the proposed barn would replace an existing unsightly tarpaulin arrangement and that the new structure would be safer and more aesthetically pleasing. The objectors, however, highlighted the high fire risk associated with hay storage and the proximity of the barn to their home.
The committee discussed the fire risk extensively, noting that while there are no specific planning policies dictating the distance of hay barns from residential properties, the applicant had proposed additional fire safety measures. These included concrete walls and fire-resistant roofing materials.
Councillor Neill pointed out that the hay is currently stored outside, which poses a greater fire risk than the proposed barn. He also noted that the prevailing wind direction would carry any potential fire away from the neighbouring property. The committee ultimately approved the application, emphasizing that the proposed fire safety measures and the current outdoor storage conditions justified the decision.
This week, the council focused on planning applications with significant community impact. The approval of the Hilltop Farm tourism development and the Woodside House hay barn reflects the council's efforts to support local development while addressing residents' concerns about noise and safety. The added conditions on noise control and fire safety demonstrate a balanced approach to planning and community welfare.
New Parental Leave Policy and S106 Funds: Key Updates from Test Valley Council
In the past week, the Test Valley council has held two meetings. Here are the details:
General Purposes Committee
Date: Monday 03 June 2024
The General Purposes Committee meeting focused on several key administrative and policy updates. One of the most significant discussions was on the revisions to the HR policy and procedures, particularly the new family and parent policy. Alex Rowland introduced the policy, which aims to combine and replace the current paternity, adoption, and shared parental leave policies into a single, more inclusive framework.
The new policy allows supporting partners to take their two weeks of leave as separate weeks within the first year of the birth or adoption. Additionally, it enhances parental leave pay from one week's full pay and one week's statutory pay to two weeks of full pay. This change aims to provide more flexibility and support for new parents. Councillor Alan Dowden raised questions about how these changes compare to other local authorities in Hampshire and whether the new policy would encourage more employees to take parental leave.
Councillor Adams-Keene highlighted the importance of the policy's provisions for adoption breakdowns and early permanence placements, which can be stressful and disruptive for families. The committee agreed that the policy is a positive step towards modernizing the council's approach to parental leave and making it more inclusive.
The committee also approved the minutes of the previous meeting and established a subcommittee to handle various duties as outlined in the council's constitution.
Overview and Scrutiny Committee
Date: Wednesday 05 June 2024
The Overview and Scrutiny Committee meeting covered several important topics, including the appointment of a Vice Chairman and a detailed presentation on Section 106 (S106) agreements. Councillor McDonald was appointed as the Vice Chairman.
Graham Smith and Owen Alford presented the S106 briefing, which explained how developer contributions are secured, allocated, and spent. The briefing note, set out in an FAQ style, provided an overview of S106 and its role in funding infrastructure projects. Councillor Yaffe raised questions about the progress and challenges of implementing S106 agreements, particularly in relation to public open spaces and ecological mitigations.
Councillor Holmes expressed concerns about the flexibility of S106 funds and the communication with parish councils regarding the availability and use of these funds. The committee discussed the possibility of varying S106 agreements to better meet community needs, although this would require agreement from all parties involved.
The committee also reviewed the progress of the council tax support scheme. Councillor McDonald summarized the panel's work, which aims to simplify the scheme for residents and reduce administrative burdens. The proposed banded scheme would align with Universal Credit and ensure a minimum 10% contribution from all working households. The committee plans to return in July with a final recommendation.
This week, the council focused on updating HR policies, scrutinizing developer contributions, and refining the council tax support scheme. The new family and parent policy reflects a more inclusive approach to parental leave, while the discussions on S106 agreements and council tax support aim to improve transparency and efficiency in council operations.
Test Valley Council's Week: Financial Strategies, Community Support, and Licensing Insights
In the past week, the Test Valley council has held two meetings. Here are the details:
Cabinet
Date: Wednesday 29 May 2024
The Cabinet meeting covered several key financial reports and community projects. Councillor Nunn presented the Asset Management Plan for 2023-24, noting that the total expenditure on the council's asset base was £1.9 million. He highlighted the necessity of carrying forward some budget items, particularly for undelivered vehicles. The updated budget for 2024-25 was approved.
Councillor Nunn also discussed the capital expenditure for 2023-24, which amounted to £5.8 million. A significant portion of this was allocated to affordable housing projects. The council's Treasury management report revealed that the overall income from Treasury activities was just under £4.5 million, with an average return on investments of 4.42%.
Councillor Bundy introduced a correction to the Statement of Community Involvement, ensuring it aligns with statutory requirements for notifying parish and town councils about planning applications. The council also approved a £50,680 allocation from the Community Infrastructure Levy for the COALA Community Hub, which supports autistic and neurodivergent individuals in Andover.
Lastly, the Cabinet made appointments to various outside bodies, including the Eastleigh Borough Council TVBC Liaison Committee and the Partnership for South Hampshire Committee.
Licensing Committee
Date: Thursday 30 May 2024
The Licensing Committee meeting was chaired by Chris Donnelly. The main agenda item was the licensing summary for 2023-24. Michael White, the licensing manager, provided a detailed report on various licensing activities, including alcohol, gambling, and taxi licenses.
Key points included a slight reduction in the number of licensed premises under the Licensing Act 2003, a decrease in scrap metal dealer licenses, and no change in the number of licensed gambling premises. The committee also discussed the ongoing review of the taxi licensing policy, with a focus on improving accessibility for disabled persons and enhancing public safety through additional vehicle signage.
One notable discussion was about the challenges of ensuring sufficient taxi availability during peak times, such as Friday and Saturday nights. Michael White acknowledged the difficulty and mentioned that the council is not imposing any additional barriers to entry into the trade compared to other councils.
This week, the council focused on financial oversight, community support, and licensing regulations. The approval of the Asset Management Plan and capital expenditure highlights the council's commitment to maintaining and improving its infrastructure. The allocation of funds to the COALA Community Hub underscores the council's support for vulnerable communities. The Licensing Committee's discussions on taxi availability and public safety reflect ongoing efforts to address local concerns and improve services.
New Leadership and Technical Preparations: Key Updates from Test Valley Council
In the past week, the Test Valley council has held three meetings. Here are the details:
Southern Area Planning Committee
Date: Tuesday 21 May 2024
Unfortunately, there is no video broadcast available for this meeting.
Council
Date: Wednesday 22 May 2024
This meeting primarily served as a test for the annual council's audio broadcast system. The council members checked the microphone at the rear of the room and verified the sound quality. They also organised coffee for the attendees.
Appointment of Chairman for the Overview and Scrutiny Committee
The main topic was the appointment of a new chairman for the overview and scrutiny committee. Councillor Dao was elected as the new chairman. Mr. Burley, a former council member, supported Councillor Dao's nomination, stating:
Should Councillor Dao become chair, I would welcome a meeting with him to discuss my thoughts on some work stream for OSCOMP.— Mr. Burley
Councillor Norman formally nominated Councillor Dao, and the motion was seconded. The council voted unanimously in favour, with no votes against or abstentions.
Scheme of Delegations
Councillor Phil North moved to accept the recommendations regarding the scheme of delegations. The motion was seconded and approved without opposition or abstentions.
The meeting concluded with an invitation for invited guests to join for lunch in the annex next door.
Test Valley Association of Parish and Town Councils
Date: Thursday 23 May 2024
This was a test meeting to check the audio functionality on their website. The speaker tested the audio by reciting the poem Mary had a little lamb
to ensure it could be heard clearly online. The test was successful, and the session concluded.
This week, the council focused on technical preparations and procedural appointments. The successful election of Councillor Dao as the chairman of the overview and scrutiny committee and the approval of the scheme of delegations are notable developments. These decisions ensure that the council's internal processes and oversight mechanisms remain robust and effective.
Recent meetings
Test Valley Association of Parish and Town Councils - Thursday 21 November 2024 6.00 pm
We do not yet have a summary for this meeting. Since it is very recent, this may be because we have not yet processed it. Please check back later.
Cabinet - Wednesday 20 November 2024 5.30 pm
The notes from this meeting have not yet been summarised.
Northern Area Planning Committee - Thursday 21 November 2024 5.30 pm
This meeting has been cancelled.
General Purposes Committee - Monday 18 November 2024 5.30 pm
The notes from this meeting have not yet been summarised.
Licensing Committee - Thursday 14 November 2024 5.30 pm
This meeting has been cancelled.
Southern Area Planning Committee - Tuesday 5 November 2024 5.30 pm
The notes from this meeting have not yet been summarised.
Northern Area Planning Committee - Thursday 31 October 2024 5.30 pm
The notes from this meeting have not yet been summarised.
Council - Wednesday 16 October 2024 5.30 pm
The notes from this meeting have not yet been summarised.
Employment Appeals and Ethics Sub-Committee - Wednesday 16 October 2024 10.00 am
We have not been able to find a video broadcast of this meeting.
Southern Area Planning Committee - Tuesday 15 October 2024 5.30 pm
The notes from this meeting have not yet been summarised.
Upcoming meetings
Southern Area Planning Committee - Tuesday 26 November 2024 5.30 pm
Overview and Scrutiny Committee - Wednesday 27 November 2024 5.30 pm